Senior Accounting Assistant Print (https://www.governmentjobs.com/careers/ventura/jobs/newprint/4454837) Apply Senior Accounting Assistant Salary $45,941.61 - $64,318.26 AnnuallyLocation throughout Ventura County, CAJob TypeFull-Time RegularJob Number0405VAR-24AB (KLM)DepartmentVarious DepartmentsOpening Date04/03/2024
Description
Benefits
Questions
DescriptionWHAT WE OFFERThe County of Ventura offers an attractive compensation and benefits package that includes:
A general salary increase of 3.5% effective December 22, 2024.
Merit Increases – New employees are eligible for an initial 5% merit increase within the pay range upon completion of at least 1,040 hours (approximately 6 months) assuming work meets satisfactory standards. Subsequent merit increases within the pay range will be upon completion of each additional 2,080 hours (approximately one year) from the initial merit increase.
Educational Incentive - An educational incentive of 2.5% for completion of an associate degree, 3.5% for completion of a bachelor's degree, OR 5% for completion of a graduate degree.
Bilingual Incentive – Based on agency need, proficiency levels by exam are $.69 per hour (Level I), $1.00 per hour (Level II), or $1.32 per hour (Level III).
Flexible Workweek/Telework Schedule – We support work life balance by offering compressed work (e.g., 9/80 or 4/10 workweek) and remote hybrid telework schedules for some positions subject to organizational needs and satisfactory performance.
Vacation Accrual – New regular, full-time employees shall accrue approximately 14 days of vacation a year for the first 10,400 hours or 5 years of service; vacation accruals increase at 5, 11, 12, 13, 14, 15 and 20 years of service topping out at 26 days a year and 400 hours of vacation hours banked.
Annual Leave Redemption – After 14,560 hours of continuous County service an employee may elect to "cash in" or redeem up to 80 hours of vacation accrued in the same year after using 80 hours of vacation in the preceding 12 months.
Sick Leave - Full time regular employees accrue 3.08 hours of sick leave per bi-weekly pay period with an advance at hire of 40.04 hours which will be balanced at the completion of 13 bi-weekly pay periods.
Deferred Compensation - Eligible to participate in the County's 401(k) Shared Savings Plan and/or the Section 457 Plan. This position is eligible for up to a 3.00% match on your 401(k) contributions.
Health Plans–Full time employees are given a flexible credit allowance of up to $23,530 annually to offset the purchase of medical, dental, and/or vision insurance for you and your dependents.
Employee only - $502 per biweekly pay period
Employee plus one dependent - $730 per biweekly pay period
Employee plus family - $905 per biweekly pay period
Flexible Spending Accounts - Pre-tax benefit towards eligible medical, dental and vision care and/or dependent care expenses.
Pension Plan - Participation in the County's defined pension plan, which has reciprocity with CalPERS.
Holidays - 12 paid days per year which includes a scheduled floating holiday.
Additional Benefits - Tuition Reimbursement, Disability Plans, Employee Assistance Program, Life Insurance, Wellness Program.
OUR COUNTY AND COMMUNITYVentura County is located on California's "Gold Coast," approximately 35 miles northwest of Los Angeles and 20 miles southeast of Santa Barbara. The County includes 42 miles of coastline which is home to the following cities and points of interest: Camarillo, Fillmore, Moorpark, Ojai, Oxnard, Port Hueneme, Santa Paula, Simi Valley, Thousand Oaks, and Ventura as well as national protected areas such as parts of the Angeles National Forest, Channel Islands National Park, and the Santa Monica Mountains National Recreation Area. Ventura County’s beauty and weather combined with a wonderful quality of life are among the many reasons our residents choose to call Ventura County "home."THE POSITIONUnder general supervision a Sr. Accounting Assistant provides complex clerical support in the maintenance and processing of financial records and data entry/retrieval in manual and automated systems; functional areas of responsibility include cash receipts and disbursements; accounts receivable/billing; accounts payable/payroll; fixed asset accounting; and revenue distribution.Senior Accounting Assistant is the advanced journey level in the Accounting Assistant series; positions at this level perform the most complex duties and responsibilities assigned to the series, exercising a significant level of independent judgment in the performance of their duties; work assigned to this advanced level requires a specialized technical or functional expertise beyond the journey level, such as processing complex transactions which require a specialized knowledge of multiple operational factors; positions may also be assigned functional, technical and lead supervisory duties over lower level staff when such assignments are a formal organizational responsibility, supervising at least three subordinate staff members.Examples Of DutiesThe following duties are considered characteristic but not inclusive and are examples only. Specific assigned duties may differ depending on the needs of the department/ agency.
Plans, leads, schedules, assigns, reviews and monitors the work of clerical staff in assigned program area.
Receives, reviews and verifies claims, invoices, and payroll documents for authorization of expenditures, accuracy of amounts and accounts charged, and conformance to rules and procedures.
Receives cash, warrants and checks from individuals or revenue sources; applies credit to the proper subsidiary ledger account; balances the cash register and forwards deposits to the proper accounting area for deposit with County Treasurer.
Edits daily operational reports for discrepancies or rejects; prepares adjustment entries to reconcile with the master control accounts.
Researches outstanding warrants and claims; follows up with the parties involved and takes corrective actions to resolve the problems; prepares journal vouchers to adjust the accounts accordingly.
Performs complex calculations (e.g., back pay, revenue/costs distribution, welfare aid entitlement) by examining the individual case records, integrating multiple rules and regulations, and comparing the outcomes using different methods of calculation.
Pre-audits the work of others (e.g., time and work reports, child support payments, payroll, welfare payroll) to ensure proper coding, account classification, cost and fund distribution, and compliance with state or federal guidelines and procedures.
Balances the subsidiary ledger totals to the Auditor-Controller's financial status reports; prepares periodic detail and summary reports on account status as requested.
Performs posting functions by hand or on the computer by inputting accounting or payroll data to appropriate accounts, journals, or ledgers.
Provides oral and/or written reports to supervisors as required by abstracting data from various agency accounting and statistical records.
Compiles, verifies, and calculates the appropriate charges to clients/users for services/goods rendered; prepares invoices to provide details on charges.
Troubleshoots on computer system errors, provides system maintenance support for the unit, and creates/modifies the file structure to enhance report generation.
Assists the supervisor in the compilation of workload statistics and supplemental reports requested by state, federal and local agencies.
Sorts, batches and files financial, statistical, or fiscal data/records.
Provides receipts by filling out a receipt form or endorsing checks in order to provide payee with proof of payment.
Logs and codes data according to prescribed accounting procedures; retrieves documents from files and sets up new files as requested.
Verifies the signatures of persons authorizing the expenditures by maintaining and reviewing the index files.
Compares data on the documents with back-up information in order to substantiate claims.
Performs related duties as assigned.
Typical QualificationsThese are entrance requirements to the examination process and assure neither continuance in the process nor placement on an eligible list.EDUCATION, TRAINING, AND EXPERIENCE:Any combination of education and experience which has led to the acquisition of the required knowledge, skills and abilities. An example of qualifying education and experience includes:Four (4) years of experience in financial, statistical, or fiscal record keeping; or two (2) years as an Accounting Assistant II with the County of Ventura.Education/Experience SubstitutionThree (3) units of college-level accounting coursework OR twelve (12) units of college-level general coursework may be substituted for up to one (1) year of the required experience.OTHER REQUIREMENTSVerification of the required college degree and college-level coursework is required. Transcripts or grade reports from an accredited college or university which reflect the date your degree was conferred and passing grades in the required subject areas must be submitted to County of Ventura, Human Resources within three (3) business days of the recruitment closing date. Unofficial transcripts are acceptable. If transcripts or grade reports are not submitted, your application will be screened out and you will not be allowed to continue in the process.You may submit transcripts using one of the following options:
Attach the transcripts to your application
Email the transcripts to [email protected]
Mail to Human Resources, 800 South Victoria Avenue, L#1970, Ventura, CA 93009
You must submit this documentation with your application, a hard copy with a paper application or a scanned PDF copy as an attachment for an online application. If you submit a hard copy with a paper application, be sure it's a copy. Whatever you submit will not be returned to you. To attach a PDF scanned copy to an online application, use the Add Attachment(s) link in the Attachments section of your application.Degree(s) from a foreign institution require an academic credential evaluation to determine the U.S. equivalency.If the name on this documentation is different from the name on your application, include documents that show the name change (e.g., a marriage certificate).KNOWLEDGE, SKILLS, and ABILITIESThorough knowledge of: operations, services and activities of a comprehensive fiscal program; basic bookkeeping and record keeping principles, practices, and techniques; the operating financial accounting system; the codes, forms, procedures, rules and regulations applicable to the processing and recording of fiscal transactions; the department/agency account structure and operational requirements; principles of lead supervision and training; pre-audit methods and procedures; electronic data processing equipment uses and limitations.Skill in: the operation of a 10-key adding machine or calculator; use of computers and related technology including software applications specific to the work performed.Ability to: plan, lead, assign and review the work of staff; make arithmetic calculations with speed and accuracy; learn codes and classifications used in account maintenance; use computer printouts and prepare data in the proper format; understand and apply rules and regulations related to fiscal record keeping and accounting functions; understand the relationship among accounting records and documents; recognize discrepancies or problems in accounts and make corrections; research a problem or question to a successful conclusion; prepare financial summaries and maintain ledgers and journals; communicate effectively both verbally and in writing; and establish and maintain effective working relationships with those contacted in the course of work.COUNTY EMPLOYEES AS DISASTER SERVICE WORKERSWhen a disaster strikes of natural or manmade origin, Ventura County employees may be called upon to provide service to the community by assisting in emergency response efforts. This may require employees to work in other locations, different hours, and out of class. At the time of hire, all County employees will be required to sign an Oath or Affirmation of Allegiance for Disaster Service Workers and Public Employees (Sections 3102 and 3103, Government Code of California)Recruitment ProcessFINAL FILING DATE: This is a continuous recruitment and may close at any time; therefore, apply as soon as possible if you are interested in it. Your application must be received by County of Ventura Human Resources no later than 5:00 p.m. on the closing date.To apply online, please refer to our web site at www.ventura.org/jobs. If you prefer to fill out a paper application form, please call (805) 654-5129 for application materials and submit them to County of Ventura Human Resources, 800 South Victoria Avenue, L-1970, Ventura, CA 93009.Information for Transfer Candidates: NOTE: If presently permanently employed in another "merit" or "civil service" public agency/entity in the same or substantively similar position as is advertised, and if appointed to that position by successful performance in a "merit" or "civil service" style examination, then appointment by "Lateral Transfer" may be possible. If interested, please click here (http://vcportal.ventura.org/CEO/HR/docs/LateralTransfer.pdf) for additional information.Note to Applicants: It is essential that you complete all sections of your application and supplemental questionnaire thoroughly and accurately to demonstrate your qualifications. A resume and/or other related documents may be attached to supplement the information in your application and supplemental questionnaire; however, it/they may not be submitted in lieu of the application.SUPPLEMENTAL QUESTIONNAIRE - qualifying: All applicants are required to complete and submit the questionnaire for this exam AT THE TIME OF FILING. The supplemental questionnaire may be used throughout the exam process to assist in determining qualifications for the position. Failure to complete and submit the questionnaire may result in removal of the application from further consideration.APPLICATION EVALUATION - qualifying: All applications will be reviewed to determine whether the stated requirements are met. Applicants meeting the stated requirements will be invited to continue to the next step in the examination process.WRITTEN EXAMINATION (100%): An un-proctored, internet-based job-related written exam will be conducted to evaluate participating candidates' knowledge of accounting knowledge, accounting math, leadership and computer knowledge for successful performance on the job. Candidates must earn a score of seventy percent (70%) or higher to qualify for placement on the eligible list. Candidates successfully completing the examination process may be placed on an eligible list for a period of one (1) year. The eligible list established from this recruitment may be used to fill current and future Regular (including Temporary, Fixed-Term), Intermittent, and Extra Help vacancies.BACKGROUND INVESTIGATION: A thorough pre-employment, post offer background investigation which may include inquiry into past employment, education, criminal background information and driving record is required for this position.EQUAL EMPLOYMENT OPPORTUNITYThe County of Ventura is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.It is an objective of the County of Ventura to achieve a drug-free work place. Any applicant for county employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.CONTACT INFORMATIONFor further information about this recruitment, please contact Kim Mariscal by email at [email protected] Employees International Union (LOCAL 721) (SEIU) To learn more about Benefits, Retirement, and the Memorandum of Agreement (MOA), see links below.
Benefits website (https://hr.ventura.org/benefits) or you may call (805) 654-2570.
Retirement FAQ's (https://vcportal.ventura.org/CEO/benefits/docs/RETIREMENT%20-%20FAQs.pdf)
Memorandum of Agreement
Union Code: UPP
01
Which statement best describes your full-time related work experience of financial, statistical or fiscal record keeping?
NOTE: Related experience includes full-time work in financial, statistical or fiscal record keeping as a core job function. Full time is considered 40 hours per week; anything less than that must be prorated. In order to receive credit for this experience, you MUST include each employer in the Work Experience section of your application, and all details for each employer must be included.
No related experience
1 year or less of related work experience
1 year but less than 2 years of related work experience
2 years but less than 3 years of related work experience
3 years but less than 4 years of related work experience
4 years or more of related work experience
02
Which employer(s) listed in the Work Experience section of your application did you gain the work experience reflected in your answer to question #1.
Include a description of the duties you performed which demonstrates your related experience. Employer(s) where you obtained the experience must be included in the Work Experience section of your application to be considered qualifying.
If you have no related experience in this area, type "No experience". 03 Do you have two (2) years of experience as an Accounting Assistant II for the County of Ventura? NOTE: If you have this experience, it MUST be reflected in the Work History section in your application to be considered qualifying.
Yes
No
04
Which statement best describes your college-level general course work completed?
No college-level general coursework completed
1 to 11 units of college-level general coursework completed
12 units or more of college-level general coursework completed
05
Which statement best describes your college-level accounting coursework completed?
No college-level accounting coursework completed
Less than 3 units of college-level accounting coursework completed
3 units or more of college-level accounting coursework completed
06
You are required to submit transcripts to verify the successful completion of any course work serving as a substitution for experience to qualify for the Senior Accounting Assistant. Please indicate the method of submission by selecting one of the options below.
NOTE: Mailed transcripts must be received no later than 5:00 p.m. three (3) days past the closing date. Unofficial transcripts are acceptable.
A copy of my transcripts is attached to my online application for this recruitment.
I will mail or deliver a copy of my transcripts to County HR within three (3) days after the closing date and that, if they are not, I may not be considered further in the examination process.
I will email a copy of my transcripts to Kim Mariscal at [email protected]. I understand that transcripts must be received by County HR within three (3) days after the closing date and that, if they are not, I may not be considered further in the examination process.
I do not have and/or cannot submit a copy of my transcripts within three (3) business days of the recruitment closing date. I understand that this means that I will not be considered further in the examination process.
This does not apply to me.
07
Are you proficient in the operation of a 10-key adding machine or calculator?
Yes
No
Required Question
AgencyVentura CountyAddress800 S. Victoria Avenue LOC. #1970 Ventura, California, 93009 Phone(805) 654-5129 Websitehttp://hr.ventura.org Apply Please verify your email address Verify Email