Key Responsibilities:
Organize and coordinate office operations and procedures to ensure organizational effectiveness and efficiency.
Handle incoming calls, emails, and correspondence, directing them to the appropriate team member.
Manage office supplies and inventory, placing orders when needed.
Assist in maintaining schedules for team meetings, appointments, and travel arrangements.
Prepare and organize documents, reports, and presentations.
Oversee office maintenance, ensuring the office is clean, stocked, and functional.
Coordinate and schedule client meetings, follow-ups, and appointments.
Assist with HR functions, such as onboarding, payroll, and benefits administration.
Manage office budget, track expenses, and report on financial performance.
Work with the management team to develop and implement office policies, procedures, and systems.
Assist in event coordination, including company meetings, training sessions, and employee activities.
Qualifications:
Proven experience as an office manager, administrative assistant, or similar role.
Excellent organizational and multitasking skills with a strong attention to detail.
Proficient in MS Office (Word, Excel, PowerPoint) and comfortable learning new software.
Excellent written and verbal communication skills.
Ability to work independently and as part of a team.
Strong problem-solving and decision-making abilities.
Ability to maintain confidentiality and demonstrate professionalism in a variety of situations.
High school diploma or equivalent required; associate's degree or higher preferred.