Operations Specialist

Description We are offering a short term contract employment opportunity for an Operations Specialist in Vacaville, California. This role is integral to our operations department, where you will handle job files, generate purchase orders, manage billing entries, and work closely with superintendents. A successful candidate will exhibit strong organizational skills and the ability to multitask in a dynamic environment.Responsibilities Ensure the comprehensive and accurate preparation of job files for the Operations Department, gathering information from various sources. Generate and process purchase orders following company guidelines, verifying details and obtaining necessary approvals. Handle billing data entry with a high degree of accuracy and efficiency, and assist in resolving billing discrepancies as required. Work in collaboration with superintendents to ensure billing processes are timely and accurate. Prepare timesheets on a weekly basis, working closely with superintendents, and ensure they are accurate and compliant with company policies. Collect, maintain, and assist in reviewing field weekly safety inspection reports from superintendents, supporting compliance efforts. Gain proficiency in Sage software for billing and operational tasks, following established procedures and protocols. Enter new job phases into the system, ensuring their completeness and accuracy. Identify opportunities to enhance operational processes and improve efficiency, taking initiative to accelerate operational tasks and meet deadlines. Requirements Proficiency in operations administration is a must. Demonstrable experience in billing practices and procedures. Ability to manage and streamline operational procedures. Proficient in using various billing software. Excellent communication skills to liaise with different departments. Strong organizational skills to manage multiple tasks simultaneously. High attention to detail to ensure accuracy in billing and operations administration. Ability to work in a fast-paced environment and meet strict deadlines. Proven problem-solving skills to overcome operational challenges. Ability to work independently and as part of a team. A degree in Business Administration, Finance, or related field is preferred. TalentMatch® Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .