Sr. Administrative Assistant

Description We are seeking a diligent individual to fill the role of a Sr. Administrative Assistant in Tustin, California. This role involves providing administrative support to senior managers and executives, managing daily clerical tasks, and ensuring the smooth operation of our office. This is a short term contract employment opportunity in the telecom industry.Responsibilities: Provide daily administrative support to senior managers and executives Plan and organize meetings, including taking detailed minutes Answer phone calls, providing information to callers or connecting callers to the appropriate personnel Manage and update calendars, schedule appointments Arrange travel and reservations for senior managers Draft and type regular correspondence such as invitations and informative material Develop and maintain an efficient filing system Create spreadsheets and presentations as needed Compile statistical and budget reports Greet and provide general support to visitors Implement and improve office policies and procedures Utilize skills in Microsoft Office Suites, including Excel, Outlook, Word, and other related software such as Concur and About Time Manage documentation and correspondence professionally and efficiently. Requirements Demonstrated proficiency in Concur, Microsoft Excel, Microsoft Office Suites, Microsoft Outlook, Microsoft Word, About Time, and MS Office. Proven experience in calendar management and scheduling appointments for C-Suite executives. Excellent written and verbal communication skills for managing correspondence. Prior experience in a senior administrative role, preferably supporting C-Suite executives. Ability to create, maintain, and organize documentation for easy retrieval and reference. Familiarity with modern office equipment and communication tools. Strong problem-solving skills and the ability to make quick, effective decisions. High level of discretion and confidentiality dealing with sensitive information. Exceptional organizational skills and attention to detail. Ability to multitask and prioritize tasks effectively in a fast-paced environment. Strong interpersonal skills and the ability to work well with a variety of personalities and work styles. Ability to work independently with minimal supervision, as well as part of a team. Willingness to take on new tasks and challenges as they arise. High school diploma or equivalent required; Bachelor's degree preferred. Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https:///www.roberthalf.com/us/en/terms) .