United Staffing has partnered with a government entity in their search for a temporary Administrative Assistant to provide full-time support to a senior management department. The position requires strong front-office administration skills, along with the ability to appropriately handle customer questions and complaints. The position is temporary with an estimated duration of approximately four to six months and an anticipated work schedule of Monday - Friday, 8:00am to 5:00pm.
Duties of the Administrative Assistant:
Provide a high level of customer service to the public, representatives of other agencies, and City staff, in person and over the telephone
Arrange meetings, schedule appointments, and transmit information to applicable parties
Answer and direct public inquiries, taking messages and providing information as needed
Draft and prepare various correspondence, including emails, letters, and memos, ensuring accuracy and professional tone
Manage calendars, including scheduling appointments, meetings, and conferences, and coordinating with other departments and external parties
Organize meal arrangements for council meetings
Scan physical documents and convert them into digital formats
File and organize paper and electronic documents according to established procedures
Perform light bookkeeping duties and process payments, invoices and purchase orders
Perform clerical duties such as preparing reports and documents while focusing on proper format, grammar, punctuation and spelling
Assist with projects, research, or tasks under the general direction of higher-level staff
Requirements of the Administrative Assistant:
Standard office administrative practices and procedures, including the use of standard office equipment
Business letter writing; techniques for preparing informational materials and the standard format for reports, correspondence, and other written materials
English usage, spelling, grammar, and punctuation
Work related computer applications for word processing, database, and spreadsheets, with an emphasis on Microsoft Office Suite and Adobe Acrobat
Records management principles and practices
Business arithmetic and basic statistical techniques
Techniques for providing a high level of customer service to the public, representatives of other agencies, and City staff, in person and over the telephone
Spanish language skills are desirable.
Perform detailed office support work accurately and independently within deadlines
Learn to use specialized software as implemented
Establish and maintain effective and cooperative working relationships
Use good judgment in dealing with the public and responding to requests for information
Handle a variety of activities simultaneously
Use initiative while working within established guidelines and procedures
High School Diploma or equivalent and one year of office administrative support or records management experience.
Experience dealing with the public is required.
Anticipated Schedule & Duration:
This is a full-time, temporary position with an anticipated duration of 4 - 6 months.
The anticipated work schedule will be Monday-Friday, 8:00am - 5:00pm.
Pay Rate:
$23.11 - $29.33 per hour