Qualifications
- Must be able to recall details with ease
- Must be thorough in record keeping
- Must be friendly and enjoy working in a small close-knit office
- Must have minimum of 2 years experience in property management or administrative support role in a professional environment
- Must be able to problem solve and make decisions to reach desired goals
- Must be tech savvy and proficient with Microsoft products
- Must use keyboard by touch and type a minimum of 50 words per minute
- Must Reside in Napa, CA Full Time
- Prefer a candidate who is bilingual in English and Spanish
Job description
Performs administrative functions to support Property Managers and property management function. The Property Management Assistant works closely and communicates regularly with Property Managers, owners, tenants, vendors and guests. Must enjoy and be comfortable multi-tasking without becoming flustered or easily overwhelmed.
Duties Include but are not limited to:
- Answer phones and greet guests in lobby and respond to needs. - Respond to emails, maintenance requests and other forms of inquiries/communication. - Manage performance of recurring, preventative and routine maintenance. - Process applications. - Prepare work orders to approved vendors and follow up for completion of work. Coordinate schedules and activities in occupied and vacant units. - Preparation of annual inspection reports. - Maintain key, signage and lock box inventory. - Communicate. Communicate. Communicate. - Follow up. Follow up. Follow up. - Many other duties as needed and assigned.
This is an hourly position, Monday through Friday 8:00 a.m. to 5:00 p.m. On call for emergency phone one week on, three weeks off, once prepared. Growth opportunity exists with this position. Please submit resume with cover sheet describing what appeals to you about this position and why you believe you would be a good candidate.