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Job Opening: Assistant Property Manager
Location: San Francisco, CA 94103
Schedule: Full-Time, M-F
Summary: The Assistant Property Manager (APM) is expected to assist with day-to-day functions of the Property Management Department to support meeting performance guidelines set for the property. This position will also complete administrative duties for local office functions. The APM acts a liaison between other departments and the Property Management staff at certain times for specific property related issues.
Responsibilities:
1. Assist Property Manager with the effective management of properties as it relates to leasing, marketing, and resident engagement.
2. Assist in the collection of rent as needed and working with the accounting department to ensure timely and accurate posting of financial data.
3. Assist in the preparation and completion of recertification, interim adjustments, file organization and setup, notices of non-compliance, and other documents.
4. Prioritize, assign, and follow-up on maintenance service requests for TBRA/Master-Lease residential, commercial, and other office admin locations.
5. Assist in the collection of receipts for vendor purchases (i.e., Home Depot, etc.) consistently and timely submit to Accounting for processing.
6. Collecting, verifying, tracking, monitoring and validating data in the PM Software (YARDI) and external logs as it relates to leasing, vacancies, payment plans, remittance, waitlist management, lease enforcement, legal cases, tenant correspondence or complaints, capital improvement bids, reasonable accommodations and department expenses for large scale vendors.
7. Working with the Accounting Department and coordinating with the Property Manager and Maintenance Staff on expenses, budget variances, security deposit statements and write-offs.
8. Tracks and maintains department reports (monthly reports, coordination worksheets, and performance reports, etc.) to ensure consistent and regular submission from the properties.
9. Perform general administrative and departmental support duties and operational tasks.
10. Maintains the Milpitas front desk operations which include ordering and stocking office supply inventory, distributing mail and communications, ensure best office practices and office equipment troubleshooting for service repairs, and monitor entrance access to the general public.
11. Coordinator of meeting and room reservations.
12. Serve as the dedicated safety coordinator for the Milpitas office and attend regular safety meetings.
13. Other duties and project may be required and assigned.
Qualifications:
1. Education: High School Diploma or equivalent
2. Experience: A minimum of one year experience in performing affordable property management and clerical duties; or any equivalent combination of education, training, and experience, which provides the requisite knowledge, skills, and abilities for this job.
3. Spanish speaking highly desirable.
4. YARDI experience preferred.
5. HUD and/or TCAC experience highly preferred.
6. The APM must relate well to people, must exercise good judgment in dealing with residents, staff, visitors, and vendors, and provide leadership and team building to the staff.
7. Must be able to show valid California Driver’s License and valid Auto Insurance.
Compensation: $26-28 per hour plus excellent benefits