Construction Company seeking a full-time Administrative Assistant. Duties include administrative support across the organization, directing phone calls, managing incoming requests for bids, pricing and ordering supplies, scheduling inspections and working on special projects. You should be a self-starter and able to multi-task in a timely and effective manner. Exceptional organizing skills are essential for this position.
Responsibilities:
Manage front desk
Answer phones
Process incoming bid requests, by phone, email or internet.
Obtaining pricing and ordering materials from vendors.
Schedule inspections, help coordinate with Clients, Engineers, Inspectors and others.
Perform other clerical receptionist duties and provide general administrative support to office.
Work on special projects such as marketing and safety.
Receive, sort and distribute daily mail and deliveries.
Keep area and all common office areas tidy, presentable and stocked with all necessary supplies.
SKILLS:
Proven work experience as a receptionist and/or administrative assistant
Exceptional verbal and written communication skills
Energetic
Ability to be resourceful and proactive when issues arise
Excellent organizational skills
Multitasking and time-management skills, with the ability to prioritize tasks
Quick learner, anticipates needs and is a self-starter
Proficiency with Microsoft Office Suite
Proficiency with Excel
Experience and Qualifications:
Receptionist: 1 year (Preferred)
Education:
High school or equivalent (Required)
Bachelor's Degree a plus
Bilingual - Spanish a plus
COMPENSATION:
Starting pay $27-30 depending on qualifications
Benefits include health Insurance, dental and vision, Vacation, paid Holidays, retirement plan
Job Type: Full-time
Expected hours: 40 per week
Benefits:
401(k)
Dental insurance
Health insurance
Vision insurance
Schedule:
8 hour shift
Monday to Friday
Work Location: In person