Job Title: Personal Assistant
Location: Los Altos
Job Type: Part-Time 15-20 Hours a Week
Job Summary:
We are looking for a highly organized and proactive Personal Assistant to provide comprehensive support to an executive director of a non-profit, a busy mom and wife in a busy household. The ideal candidate will manage schedules, handle communication, and assist with both professional and personal tasks to ensure seamless daily operations. This role requires discretion, strong attention to detail, and the ability to multitask efficiently.
Key Responsibilities:
- Manage and maintain schedules, appointments, and travel arrangements.
- Handle phone calls, emails, and correspondence.
- Organize and maintain confidential documents and records.
- Run personal errands.
- Assist with household management if needed and coordinate with household staff.
- Plan and coordinate events, reservations, and social engagements.
- Perform general administrative duties, including filing, data entry, and document preparation.
- Conduct research and compile reports as needed.
- Coordinate office supplies, vendor relationships, and other operational tasks.
- Provide support for special projects and event planning.
- Liaise with internal teams, clients, vendors, and service providers.
- Handle any ad hoc tasks to support daily needs.
Qualifications & Skills:
- Proven experience as a Personal Assistant, Administrative Assistant, or similar role.
- Excellent organizational and time-management skills.
- Strong communication skills, both written and verbal.
- Proficiency in Google Workspace, Mac & iPhone users and other relevant tools.
- Ability to handle confidential information with discretion and professionalism.
- High level of flexibility and adaptability to changing priorities.
- Strong problem-solving skills and the ability to work independently.
- Attention to detail and ability to multitask in a fast-paced environment.
- Reliable personal vehicle.
Compensation:
$25/hour