Job Overview:
We are seeking a highly organized and detail-oriented Personal Assistant to work 10-15 hours per week providing household support to a married couple. The ideal candidate will be proactive, patient, and able to handle multiple tasks and ongoing projects simultaneously.
Personal assistant experience is preferred but not necessary. We welcome small business owners, executive assistants, and people working in the arts or other creative fields to apply. We don’t view this role as a “drop-in/side gig” position, but more of an ongoing flexible but scheduled partnership.
We live in the Outer Sunset with our adorable four-year-old dog, are in our early 40’s, easygoing, kind, interesting (at least we think so) and frankly, highly disorganized.
Expected hours: 10 – 15 per week
Benefits: Flexible schedule
Responsibilities:
- Manage scheduling of appointments, reservations, and travel
- Be the contact for household vendors (i.e short term projects like hiring a TaskRabbit to come put a desk together, as well as long term projects for larger, ongoing home renovation work)
- Organize and maintain files, both digital and physical
- Handle correspondence on behalf of the couple, including email, phone calls, and physical mail
- Assist with household tasks such as organizing, meal planning/prepping, occasional laundry/folding and dog walking
- Help with administrative tasks, such as paying bills and keeping financial records
- Small errands outside of the house including mailing and returning items, dry cleaning, gift purchasing, etc.
- Accompany the couple to appointments and meetings as needed
Requirements:
- Excellent organizational and time-management skills
- Strong attention to detail and accuracy
- Excellent written and verbal communication skills
- Meticulous notetaking ability
- Ability to handle confidential information with discretion
- Ability to multitask and prioritize tasks effectively
- Cultural awareness
- Some knowledge of (or willingness to learn about) current trends in music, food, travel and style aesthetics
- Familiarity with the symptoms of ADHD
- Comfortable with a (well-behaved) dog
- Currently living in and/or strong familiarity with the city of San Francisco
- Strong proficiency in online research, shopping, booking appointments, Google Docs, Internet search engines
- Valid driver's license and reliable transportation (may be able to use our car on occasion)
- Prior experience as a personal assistant, household manager, administrative assistant or executive assistant (preferred but not required)
- Ability to walk up and down a flight of stairs in our home and do some light to moderate lifting (up to 25lbs).
- Willingness to submit to a background check
Working Conditions:
This position will require flexibility in scheduling, as well as occasional evening and weekend availability. The Personal Assistant will frequently work in the couple's home with some remote work and outside travel to appointments or run errands as needed. The work environment may be fast-paced and require the ability to multitask and remain calm under pressure. Our schedules are busy, so we want a reliable person to hold down the fort and move projects forward if we are out of town or on site for work.
Our current Personal assistant will be available to assist with onboarding during the first few weeks as needed.
If you are a highly organized and detail-oriented individual with a passion for providing support to others, we encourage you to apply!
NOTE: Please use the subject CL PERSONAL ASSISTANT, include your favorite SF restaurant in your email/cover letter, and please cc our current assistant lizbittiker@ (google's popular email domain) on your application. We want to know if you've read this description thoroughly, so applicants who apply without providing these 3 asks may be overlooked.