The Office Clerk will provide clerical and administrative support for smooth office operations, use a multi-line phone system and interface with all levels of attorneys, staff, vendors, and others.
Duties and Responsibilities:
The Office Clerk will have primary responsibility for daily behind-the-scenes operations in addition to providing backup reception coverage. Will serve as initial interface for all firm visitors and clients.
General Administrative Duties:
Manages all incoming and outgoing UPS, FedEx, USPS, and messenger items.
Responsible for daily scanning and delivery of mail.
Files electronic and paper documents.
Orders office supplies and manages inventory.
Maintains appearance and cleanliness of communal areas such as conference rooms, break areas, kitchen, and lobby.
Opening and closing duties in various areas such as the lobby, kitchen, break, and copy rooms.
Assists paralegals as needed.
Runs various errands including daily mail drop off at post office.
Basic building maintenance coordination and scheduling.
Assists with and provides support to office events.
Coordinates shredding and document destruction with external vendor.
Reception:
Answers and directs calls on multi-line phone system.
Greets office visitors, vendors, and others.
Assists firm personnel as requested.
Qualifications:
Experience using a multi-line phone system preferred.
Extraordinary phone etiquette.
Exposure or experience in a professional services or legal environment.
Proven proficiency in the MS Suite of applications.
Ability to work overtime as required, sometimes on short notice.
Good spoken and written English.
Ability to sit at a desk for prolonged periods of time and lift to 25lbs on a regular basis.