High-End Residential Construction Company Seeking An Office Administrator.
We are a stable, established, and growing residential construction company looking for an experienced individual to join our team.
The position we are seeking to fill is multifaceted, but would mainly involve some of the following daily tasks:
Clerical Duties
- Be the Company’s consistent Monday to Friday presence at our San Francisco Office
- Assist the Office staff in keeping the office tidy and clean
- Answer emails/phone calls inquiring about the Company
- Update social media and manage related company presences online
- Upload data and work within the company’s bookkeeping and data storage software
- Complete bookkeeping tasks in conjunction with the Operations Manager
- Scan, print, and process business related paperwork
- Update project folders and documentation for current jobs
- Work with collecting information on subcontractor bids/details
- Assist in handling invoicing and client/subcontracting billing and reporting
- Bid review and formatting for accuracy
- Expand company branding, image, and advertising outlets
- Source new vendors/subcontractors
- Work with office staff to assist meeting company goals
- Work directly with the Operations Manager in managing the daily running of the business
- Work with Project Managers on client relations involving on-site meetings
Human Resource Functions
- Manage employee time sheets in the Company’s payroll software
- Ensure hours are inputted and assigned appropriately each week
- Track and document all employee absences & PTO
- Train employees on using the Company’s payroll platform to tracks hours and time off requests
Ideally the candidate will have the following skills:
- College education
- Experience and knowledge related to the construction industry
- Experience working with time management and customer service
- Experience doing remedial bookkeeping
- Efficient in Microsoft Word/Excel
- Fluency in English, and preferably Spanish as well
- Reliable transportation
This is a full time exempt salaried position offering competitive pay and benefits.