General contractor located in Hayward is seeking an executive assistant to manage operations and to support company owners in day to day tasks. Primary responsibilities include:
1. Scheduling meetings/events
2. Taking notes in meetings
3. Filing and general office organization
4. Assist payroll manager with tasks as required relating to time tracking and payroll
5. Compile expense reports
6. Research various services/suppliers/subcontractors as needed
7. Assist in setting up accounts and managing company accounts
8. Calendar and schedule management
9. Run errands as required using company provided vehicle (CA DL with clean driving record and background check will be required).
10. Manage deliveries and shipments out
11. Organize and manage emails. Assign priority based on feedback from owners
12. Coordinate with outside consultants as needed for various aspects of the business operation (i.e. bookkeeper, HR, labor law compliance consultant, construction law attorney, etc.)
Position is located at our office in Hayward and would be part time with the ability to increase to full time as our workload grows. We are flexible with scheduling of the in office work hours but the position is in office.