St. John’s Presbyterian Church of Berkeley is looking for an experienced administrator (to manage building user contracts, invoicing, collections) to work collaboratively with Church staff, and meet the needs of church members and groups accessing the facility. This position reports to the Head of Staff (Pastor)
Hours: 25 hours per week
Must work on Tuesday and Friday to cover the office; other day (Monday, Wednesday, or Thursday) is negotiable.
+ 9% Medical reimbursement.
Responsibilities include, but are not limited to:
1. Must possess strong interpersonal and verbal/written communication skills, and at least 3 years’ experience in office environment
2. Must have proficient knowledge and at least 3 years' experience in: QuickBooks, Microsoft Excel/Word, and Google Workspace.
3. Maintain accurate and up-to-date records of building use transactions; Document payments and transmit funds to the Bookkeeper
4. Work with the Church Program Administrator (CPA) to negotiate use agreements, maintain room reservations and scheduling system
5. Oversee security, keys, parking, storage, preventative maintenance; liaison for police/ fire department for inspections, emergency preparedness, drills
6. Oversee vendor maintenance-contract performance (custodial service, office equipment, phones, heating /cooling, fire and alarm systems, refuse/recycling services, elevator, landscaping)
7. With the CPA and the Maintenance Supervisor, respond to requests from building users. COA will keep a list of facility's maintenance issues.
8. Solicit vendor contracts and bids.
9. With CPA, maintain church and facility records
10. Provide Church information; help coordinate activities in the church.
11. With the Clerk of Session, CPA, and volunteers, maintain knowledge of congregational membership database
12. Keep current on policies and decisions that may affect staff and facility users, and inform Session
13. Assist the Pastor in all aspects of his work upon request
14. Meet weekly with the Pastor and Church staff
15. Meet monthly with 2 Church commissions (Center and the Grounds & Facilities) as a non-voting member and to provide staff support.
16. Provide support to the Bookkeeper, CPA, and volunteers in the performance of their duties
17. Maintain worker’s compensation forms, and assist the Bookkeeper with worker’s compensation claimants and insurance carrier
18. Exercise independent judgment in case of emergencies.
19. Answer the telephone and welcome visitors when the CPA or volunteer is not available
20. Identify ways in which building users and Church groups can support each other’s programs and building users can participate in the life of the Church
Do not visit, email or telephone the Church with questions about the position.
If the Job Posting listing is still on Craigslist, we are still seeking candidates.
Please review the above aforementioned criteria to ascertain that you meet the qualifications.
If your resume does not include the use of software in your employment history,
please include a cover sheet describing your experience with Microsoft Office, Google Workspace and Quickbooks.
We will conduct a comprehensive background check.
Thank you for your consideration.