Job Announcement
Craigslist does not allow the recruiter's email address included in this post. Please call Lee Callero, 415-382-3363 ext. 225. Email address is included in her out of the office message.
Title: Accounts Payable Specialist
Regular Full Time: 40 hours a week: Monday – Friday
Hourly Range: $32 - $35
Classification: Non-Exempt
Reports To: Director of Finance (Year 1), then Accounting Manager
Start Date: ASAP
The Opportunity:
Are you a skilled accounts payable professional seeking to make a meaningful impact within a dynamic organization committed to eradicating homelessness in Marin County? Homeward Bound of Marin invites applications from dedicated individuals who excel in timely bill payments and fostering strong vendor relationships.
Homeward Bound of Marin is a leading force in the battle against homelessness, employing strategies such as affordable housing development, supportive services, job training, and social enterprise. With a proud 50-year history and an unwavering commitment to Justice, Equity, Diversity, and Inclusion (JEDI) values, we cultivate an environment of resourcefulness, flexibility, kindness, and compassion. Additionally, we offer a unique perk of a three-day weekend every month, alongside competitive benefits designed to promote a harmonious work-life balance.
Under the direct supervision of the Director of Finance, the Accounts Payable Specialist will play a pivotal role in supporting the Finance Department's critical functions, including accounting, data entry, and vendor relationships. Collaborating closely with the Accounting Manager and other departmental colleagues, the successful candidate will execute various accounts payable tasks and conduct meticulous account analysis.
The Candidate:
We are in search of a committed, mission-driven team player with a proven background in accounting, exceptional communication skills, and an unyielding passion for driving positive change. The ideal candidate will be a proactive self-starter with a minimum of two years of experience in an accounting role, preferably managing annual budgets exceeding $9 million. Experience in effectively navigating nonprofit dynamics and fostering collaborative relationships within diverse teams is highly valued.
At Homeward Bound, we celebrate the strength of diversity and actively encourage applications from candidates representing a broad spectrum of backgrounds and experiences. If you bring a unique perspective and a genuine dedication to equity and inclusion, we eagerly invite you to join us in our noble mission.
Minimum Qualificatiosn:
Bachelor's degree in accounting, finance, business, or a related field, or substantial equivalent experience.
At least 2 years of experience in accounting positions, preferably within nonprofit organizations with annual budgets of $9 million or greater, with a focus on accounts payable, cash receipts, and/or general ledger functions.
2+ years of experience in capital project accounting, including preparing AP reports and mechanic lien reports; experience acting as Owner Representative is a bonus.
Demonstrated commitment to service.
Major Responsibilities:
Accounts Payable and Project Expenses
Set up and maintain all vendor accounts in the Fund EZ software system, ensuring accurate entry of information such as contact names, tax ID numbers, addresses, and billing terms.
Process all invoices, contract, and other payment requests (including EFTs), ensuring proper account coding and approvals according to fiscal policies in a timely manner.
Process all capital project-related invoices and expenses, ensuring proper documentation and payment from the appropriate capital bank account.
Prepare weekly or bi-weekly flash reports for current capital projects, reconciling them to the original budget, Sources and Uses, and contractor contracts.
Coordinate cash disbursement runs and cash requirements with the Accounting Manager and Director of Finance.
Scan invoices into the accounting system and assist the Accounting Manager in researching stale checks and re-issuing them as needed.
Issue checks and obtain proper signatures in a timely manner.
Communicate with vendors and/or staff members regarding invoice discrepancies, duplicate payment requests, and other accounts payable processing issues.
Ensure monthly reconciliation of subsidiary A/P and accrued expense ledgers to master G/L accounts, investigating and correcting discrepancies promptly and accurately.
Process all required IRS Forms 1099 at calendar year-end in accordance with IRS guidelines, ensuring timely and accurate filing.
Assist in AP research for annual audit, 990 tax filing, and other year-end tasks as needed.
Additional Accounting and Analyses:
Coordinate cash bank balances with AR Accounting Associate and CC2 coding for funding sources.
Provide support to Social Enterprise Event staff to coordinate invoice payments and ensure effective processing of all event transactions.
Perform various accounting entries, analyses, and reporting duties as requested by the Director of Finance and/or Accounting Manager.
Submit AP Summary report to the Accounting Manager for review before AP checks are printed.
Assist the Human Resources Manager with payments of benefits including health, dental, vision, and 403(b) contributions.
Relationships
Establish and maintain open, supportive, and collaborative relationships with all Finance staff members, agency directors, managers, and other staff.
Treat all organization constituents with respect, dignity, and an attitude of service.
Maintain confidentiality related to resident services and personnel-related matters.
Work as a team with administrative and business services staff to maintain efficient office systems and contribute to conflict resolution as necessary.
Communicate with managers and staff regarding relevant programmatic accounting and reporting needs and issues.
Written & Verbal Communication Skills
Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, and governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Demonstrated ability to effectively present information and respond to questions from groups and individuals.
Equal Opportunity
Homeward Bound is an equal opportunity employer. We stand for justice and equity. We celebrate diversity and we are committed to creating an inclusive environment for all employees. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws. This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, leave of absence, compensation, benefits, and training.
Competitive Benefits
100 % Employer Paid Medical, Dental, and Vision Insurance
403 B match
3 weeks vacation
# paid holidays off
12 Sick days annually
Employee Assistance Program
Free lunch, and more
Comprehensive list of benefits included in the Employment Offer letter.
To Apply
Send resumes to: Lee Callero, HR Department 415 382-3363 ext. 225
$32 - $35 per hour DOE with a competitive benefits package which includes 100% employer paid medical and dental insurance, 3 weeks’ vacation, and access to a 403b retirement plan. Under California law, Homeward Bound is required to provide a reasonable estimate of the compensation range for this role and should not offer a salary or hourly rate outside of the range posted in this job announcement. This range considers the wide range of factors that are considered in making compensation decision including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, analysis of internal equity, and other business and organizational needs. Salary and hourly rate offers are determined based on final candidate qualifications and experience.