Sole practitioner with general law practice seeks a Legal Secretary / Legal Administrator with significant legal experience. This position is expected to provide strong legal and administrative office assistance. This position is in Burlingame, CA and not remote.
Duties & Responsibilities
Electronically file documents with California Superior Courts, California Court of Appeal, and administrative agencies
Proofreading correspondence and pleadings
Maintain electronic calendar
Calendar court deadlines
Schedule inter-office conference calls and meetings, as well as with clients and opposing counsel
Regularly anticipate the needs of attorneys in order to promote timekeeper efficiencies (i.e., draft correspondence and pleading document shells, prepare materials for meetings in advance)
Routinely review and follow-up on upcoming deadlines appointments
Consistently and professionally communicate with sophisticated clients, opposing counsel, vendors, and firm personnel
Assist with client billing and other varied administrative tasks involving firm management and operations
Organize physical files and assist with document management
Skills & Qualifications
Experience as a legal secretary working in a law office or other business office is preferred
Bachelor’s degree preferred, but a High School Diploma, GED, or equivalent with commensurate years of experience in the field is acceptable
Strong computer proficiency in working with Microsoft Office, Adobe Acrobat, time entry, eFiling, and cloud-based Case Management System database (CMS)
Possess a professional interest in merging litigation administrative skills with office management/operations duties and skills
Qualities of the Ideal Candidate
Great attention to detail with excellent writing skills
Maintains an exceptionally positive, professional, courteous, and flexible demeanor when dealing with clients
Exhibits professionalism by recognizing and adhering to all office policies, including attendance guidelines, respect for colleagues, and confidentiality requirements
Takes ownership; gets the job done without the need for prodding or supervision
Works effectively and efficiently to complete all tasks in a timely manner
Contributes to an atmosphere of teamwork and congeniality
Is always punctual and reliable
Demonstrates initiative, flexibility, problem-solving skills and persistence to always track down the right answer or solution
The Firm is an Equal Opportunity Employer committed to providing equal opportunity in all of our employment practices including but not limited to selection, hiring, assignment, re-assignment, promotion, transfer, and compensation. Our Firm prohibits discrimination, harassment, or retaliation in employment based on race; color; religion; national origin; gender; age; disability; sexual orientation; citizenship status; military service obligations; or any other category protected by applicable federal or California law.
Schedule
Monday to Thursday, 10 am - 5 pm