We’re a lively, bustling restaurant seeking an Office Administrator to support our new Presidio location, which opened in February. Founded by women nearly two decades ago, Piccino is rooted in genuine hospitality and a commitment to the best ingredients our region has to offer. Even with our recent growth and the addition of a second location, we remain a hands-on, small business.
This on-site position offers 25-30 hours per week, Monday through Friday, with scheduling flexibility outside of Mondays. Accounting deadlines and administrative schedules dictate the workflow. The work includes processing payables, accounts reconciliation, data entry, HR support, facilities support, general office management and administrative support. Our ideal candidate is well versed in data reconciliation and highly organized. We’re looking for someone interested in a long-term role and becoming a steady part of our team.
Key Responsibilities:
Accounting - Review all incoming invoices and process to be queued for payment, review and process all billing statements, request information as needed from management team and vendors, process open items and miscellaneous requests as received, process inventory each period
HR Support - Assist in processing new hires and terminations, help manage employee certifications, perform routine employee outreach, maintain personnel files, distribute weekly tip information
Office Support - Keep an organized and clean office environment, uphold methods for filing and storing information, manage facilities speradsheet, maintain confidentiality of sensitive documents, review supplies and place orders
Guest Assistance - Respond to inquiries received via phone and email, book reservations for guests who request assistance, provide general restaurant information
Qualifications:
Experience processing payables or using a similarly detailed method of reconciliation for handling information.
Strong attention to detail and organizational skills, with the ability to follow procedures to ensure accuracy and consistency.
Clear communication skills with a demonstrated ability to provide documentation for reference.
Comfortable working in Google Suite (mail, calendar, sheets, docs, shared drives).
Self-motivated and deadline-driven, with good judgment on when to ask for help.
Proven ability to maintain confidentiality when working with sensitive information.
Extra points if you have experience in hospitality, are inspired by peak season produce, or find satisfaction in playing a thoughtful role in connecting an organization with its team!
Compensation is hourly and ranges from $30 to $35 based on experience. Benefits include an employee discount, paid sick leave, daily family meals and endless drip coffee, and healthcare options (Kaiser, MetLife, VSP Visioncare).
If you’re interested in applying, please review the qualifications carefully and send a brief cover letter that connects your experience to the role and shares why you’re excited about working with us. Be sure to include a resume, either as a PDF or pasted into the body of your email. Thank you!