Job Title: Events & HR Coordinator
Reports to: Events and Catering Director and Human Resources Director
Salary: $28 per hour
Status: Full-time, Non-Exempt
Job Location: 25 Division St. Suite 202 San Francisco, CA 94103
Schedule (Work Hours):
Maximum of 40 hours expected to work per week. May be required to work after
business hours, weekends and holidays as needed.
Company Overview
The Omakase Restaurant Group is the brainchild of co-founder and CEO Kash Feng, a Xi'an born entrepreneur with an inclination for hospitality. Multi-concept in nature, the Omakase Restaurant Group serves the Bay Area and prides itself on offering the highest caliber Asian and American cuisine that remains quintessentially Californian.
Summary (description):
The Events & HR Coordinator will assist in researching, developing, securing, processing and servicing catering events and private event business from both social and corporate groups, through active promotion, solicitation, and prospecting while providing exceptional guest experiences. This position will work with local key influencers such as event planners, hotels, chamber of commerce to bring in potential business.
You will help coordinate all arrangements from inquiry to the actual event for various on and off-site catering and event groups by working closely with the catering and events department.
You will be responsible for assisting the HR department with projects on an as needed basis.
You will report directly to the Events & Catering Director and the Humans Resources Director.
Essential Functions include but may not be limited to:
- Reconcile checks and process payments for events; maintain accurate logs of financial transactions for all catering and event activity.
- Generate, track, and manage invoices; ensure timely billing and follow-up on outstanding balances.
- Assist with various event-related projects such as simple menu design, document formatting, and other administrative tasks as needed
- Provide coverage for inbound inquiries and order processing when Event Managers and Directors are unavailable, ensuring timely responses and accurate handling of requests.
- Assist the Director of Catering & Events with researching new business pipelines, maintaining active conference and industry calendars, and supporting departmental initiatives.
- Help coordinate all arrangements (F&B, Rentals, Incidentals) for all events onsite and offsite.
- Help maintain an active tracking system on all inquiries, sales calls, and site visits.
- Provide hands-on support during events when needed.
- Support the Human Resources Director with various data collection in support of legal counsel.
- Assist the HR Department with compliance and credentialing.
- Assist the HR Department with recruiting.
- Assist the HR Department with administrating benefits support.
- Help with special HR projects as assigned.
Qualifications
- 1 year restaurant, event, and catering experience required
- 1 year administrative experience required
- Experience with Tripleseat required
- Experience with InDesign and Google Suite programs heavily preferred
Prerequisites for Employment
- California Food Handler's Card
Physical Demands
The physical demands described here are representative of those that must be met by the Events & HR Coordinator to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the Events & HR Coordinator is regularly required to stand, walk, sit, talk or hear. Frequently it is required to use hands and arms to reach, handle, or feel objects, tools, or controls. The Events & HR Coordinator is occasionally required to stoop, kneel, crouch, or crawl.
The Events & HR Coordinator must be able to lift and/or move up to 25 pounds, be able to work in a sitting position for long periods of time. The duties of this position may change from time to time. Omakase Restaurant Group reserves the right to add or delete duties and responsibilities at the discretion of Omakase Restaurant Group or its managers. This job description is intended to describe the general level of work being performed. It is not intended to be all inclusive.