Do you get a kick out of making complex weeks run smoothly? Love checklists, clean calendars, and predictable routines? Beta Hat, a boutique video games research firm, is hiring a part-time Administrative Assistant & Operations Coordinator who will keep our Managing Director’s calendar tight, support office operations, and handle consistent afternoon errands for his family in Oakland.
Schedule and location
- Schedule starting in the afternoons (2-6pm) and then expanding as needed. Some weekends as needed with notice.
- Hybrid: daily driving is needed, but also work from home, plus in-person support in Oakland (office) and San Francisco (office - sometimes).
What you will do
The responsibilities for this role may evolve over time, but we're expecting the beginning at the start of the engagement:
- Manage the Managing Director’s calendar across Office 365 and Google for professional and personal events
- Keep simple status updates: daily brief and end-of-day wrap with tomorrow’s plan.
- Partner with Beta Hat's Research Coordinator on supporting business operations.
- Coordinate shared calendars for spouse, kids’ schools, and key vendors.
- Drive the Managing Director's kids to daily afternoon activities in Oakland. Handle occasional local errands.
- Light tidying and organization of the home and home office
Must-have qualifications
- Must be HIGHLY detail oriented
- Excel/Google sheets experience a plus
- Event planning experience a major plus
- Have a reliable car with valid CA driver's license, clean DMV record, and proof of insurance
- Organized, proactive, and clear communicator
- Bay Area native a plus
- Interest in the video games industry a major plus
Compensation
- $30/hour to begin
- Driving miles will be reimbursed at 70cents per mile and all transit will be reimbursible