Job Details

ID #54100456
Estado California
Ciudad San francisco bay area
Full-time
Salario USD TBD TBD
Fuente California
Showed 2025-07-01
Fecha 2025-07-01
Fecha tope 2025-08-30
Categoría Empresa/mgmt
Crear un currículum vítae
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Operations Director

California, San francisco bay area 00000 San francisco bay area USA
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OPERATIONS DIRECTOR

Full-time On-site Berkeley, CA

Compensation & Benefits

Base salary $110,000 – $130,000 (Depending on experience)

Medical & dental insurance, SIMPLE-IRA with employer match, 16 PTO days + 12 paid holidays

Professional-development stipend, & wellness allowances

Who We Are

Verdant Structural Engineering (VSE) is a 15-person, design-forward studio known for elegant, low-carbon structural solutions. Our office is lively and hard-working. We are located in West Berkeley, in the Gilman Street district. Our office space, which we share with an architecture firm, is situated next to Codornices Creek.

VSE works on a wide range of projects, but most typically designs residential and small commercial buildings. With a long history of quality design, VSE has extensive experience in sustainable structural design, working with materials such as straw bale, cob, adobe, rammed earth, and bamboo. VSE collaborates with a diverse range of clients, including owners, contractors, and innovative green architectural design firms.

Why This Role Matters

As Operations Director, you’ll play a pivotal role in amplifying the effectiveness of the entire firm. By overseeing internal operations, resource planning, and project support systems, you’ll enable the principals to focus more fully on strategic leadership, client relationships, and design innovation. This is a mission-critical position that connects people, processes, and priorities, ensuring that our projects are delivered smoothly, our team is well-supported, and the business runs with clarity and consistency. For the right candidate, this role offers both meaningful responsibility and long-term professional growth.

Key Responsibilities

1. Operational Excellence

Map every core workflow within 90 days and remove bottlenecks.

Build a live KPI dashboard (backlog, utilization, cash) within 120 days.

Expand our usage of CRM Software (Unanet A/E) for project data analysis.

Lead weekly Ops huddles; surface issues and drive them to resolution.

2. Project & Resource Planning

Run weekly staffing meetings and maintain a schedule variance of under 5%.

Monitor milestones and flag risks at least two weeks before impact.

3. Financial Leadership

Close books by the 7th each month; oversee A/P, A/R, payroll, and benefits

Maintain a rolling 12-month forecast and partner with the CPA on tax strategy

4. People & Culture

Own onboarding/off-boarding, performance reviews, handbook, compliance

Champion wellness initiatives that push engagement scores to 80+

Manage office happy hours, lunches, and other social events

Plan and execute yearly holiday party (December) and office party (May)

5. Strategic Partnering

Support project managers by helping structure timelines, deliverables, and communication workflows (non-technical project coordination)

Ensure PMs have the tools, visibility, and support to meet project goals efficiently

Collaborate directly with the partnership on forward-looking initiatives such as:

Exploring and evaluating new service lines

Strengthening long-term business resilience and operational strategy

Translate strategic goals into actionable plans and follow through on execution

Provide operational insight to help leadership make informed, long-term decisions.

6. Physical Office Management

Organize office space to be a clutter-free and distraction-free area

Keep shared office stocked with necessities (snacks, cleaning supplies, etc.) to keep it running smoothly

7. Marketing

Manage a small team to keep website, social media platforms and email list outreach up to date.

Create a portfolio of previous projects with licensed photos and project descriptions to draw on for RFPs.

Optimize CRM software to track project inquiries and analyze data to track progress.

Must-Have Qualifications

5 years leading operations, finance, or PMO functions in A/E/C or other professional-services settings

Proven skill turning data into decisions—Excel/Sheets power-user; dashboard tools a plus

Fluency with ERP systems (We use Paychex and Unanet A/E)

Ability to motivate and hold accountable teams you don’t directly supervise

Clear, inclusive communicator—written, verbal, and visual

Nice-to-Haves

Track record scaling a 10–25-person firm through “chaos-to-process” growth

Passion for sustainable design or embodied-carbon reduction

Experience guiding firms through certifications (LEED, B-Corp, JUST, etc.)

What Success Looks Like in Year 1

95 % + on-time project delivery through proactive resource leveling

Month-end close shrinks from 14 → 7 days; principals receive a two-page flash report that they actually read

Principals reclaim 8+ design hours per week, redirected to clients, R&D, and business development.

Life at Verdant

Studio steps from breweries, trailheads, and Codornices Creek

Profit-share bonus tied to firm-wide KPIs—because everyone contributes to success

Zero-crunch mindset: we plan well, so work outside of regular business hours is rare and intentional

Ready to Build the Structure Behind Our Structures?

Reply with your résumé and a brief note ( 250 words) describing the proudest ops improvement you’ve led. No phone calls or drop-ins, please.

VSE is an equal-opportunity employer. We celebrate diversity and are committed to an inclusive workplace.

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