We are seeking a skilled Accountant to join our team. The ideal candidate will have experience in construction financial services, accrual accounting, and proficiency in accounting software (QuickBooks). This position offers the opportunity to work in a dynamic environment where your expertise will contribute to the success of our organization. Email your resume and contact information for consideration, Thank you.
Duties:
- Perform balance sheet reconciliations and ensure accuracy of financial statements
- Manage accounts payable processes and ensure timely payments
- Utilize QuickBooks software for financial data management
- Apply double entry bookkeeping principles to maintain accurate records
- Provide guidance and mentoring to junior accounting staff
- Conduct governmental accounting tasks as required
1. Adding new customer projects, vendors, and managing them within QuickBooks
2. Analyzing new projects received highlighting their important parts in the contract and saving separately on computer’s hard disk:
a. Billing process, prelim information, insurance requirements, equipment/labor rates, change orders & contract.
3. Processing Billing in Excel, QuickBooks, Textura, GCPay, and any new customer’s software if needed.
4. Creating SOVs and Pay App forms in Excel for every project, per client’s requirements.
5. Arranging and submitting formal change order logs to customers with billings when required for new additional work requested by clients.
6. Payroll:
a. Recording Payroll Journal Entries in QuickBooks.
7. Receivables:
a. Recording received receivable checks in QuickBooks.
b. Arranging manual receivables reports with expected in-cash flow.
c. Emailing requests to customers for receivables collections
d. Obtaining from material vendors and submitting to customers vendors’ Waivers – conditional / unconditional to enable to receive payments from customers.
e. Arranging/submitting unconditional waivers to customers after payment clears the bank.
8. Processing and mailing joint checks to material / sub-contractor vendors.
9. Payables:
a. Receiving, saving in hard disc, printing out & filing vendors’ new invoices
b. Verification of vendor invoices vs material orders & previous quotes match pricing
c. Recording vendors invoices and credits in Quick Books
d. Contacting vendors to resolve discrepancies with invoices if needed and managing the process until issues are resolved and invoices are approved and corrected to record in QuickBooks.
a. Processing vendors’ statements reconciliations.
b. Arranging payables reports reflecting status of each vendor’s invoices
c. Paying vendors with credit cards: use of credit card authorization forms.
2. Change Orders for all projects:
a. Creating change order request template for every project
b. Creating & managing change order log for every project
c. Creating/submitting T&M tags and change order requests for customers.
d. Placing formal change orders into SOV for every project.
3. Monthly reconciliations to company bank account.
4. Recording in QuickBooks paper receipts from employee purchases
5. Monthly reconciliations for credit cards.
6. Managing tables of loan amortizations, recording monthly estimated payments of loans to interest expense account and primary loan accounts.
7. Annual reconciliations for loan statements.
8. Providing financial statements when requested by Ownership or CPA.
9. Insurance paperwork:
a. Contacting insurance agents to obtain insurance documents requested by customers.
b. Working with insurance agents to get proper renewed insurance documents.
c. Obtain OCIP insurance documents, dealing with customers’ new software when needed.
10. Arranging & Filling-in Pre-Qualifications for customers.
11. Arranging & mailing prelim notices.
12. Issuing & maintaining reimbursement forms and reimbursement log.
13. Arranging and mailing 1099-NECs and 1099-MISCs annually.
14. Managing projects paperwork in binders.
15. Arranging/filling-in & submitting to vendors requests for credit accounts.
16. Annual filing: vendors, projects, finances, insurance paperwork.
Experience:
- Bachelor's degree in Accounting or related field with GPA 3.75 or higher are desired
- Proven experience in public accounting or similar role
- Strong knowledge of balance sheet reconciliation and accrual accounting
- Proficiency in QuickBooks software
- Familiarity with governmental accounting practices is a plus
- Understanding & knowledge of California business tax laws
This position offers competitive compensation and opportunities for professional growth. If you meet the qualifications and are looking to advance your career in accounting, we encourage you to apply.
Job Types: Full-time, Part-time
Expected hours: 30 – 40 per week
Employee discount
Flexible schedule
On-the-job training
Paid sick time
Paid time off
8 hour shift -Monday to Friday
Bonus opportunities
Overtime pay
Performance bonus
Education Requirement: Bachelor's degree 3.5 gpa or higher
Accounting Construction Experience: 5 years (Preferred)
Language: English (Required)
Work Location: In person San Jose CA