If interested, please apply here: https://www.edjoin.org/Home/JobPosting/1958700
POSITION SUMMARY:
Harmony Union School District is located on a breathtaking 56-acre campus, nestled in a beautiful valley bounded with redwoods and bay laurel just south of Occidental, CA. Our campus includes maintained hiking trails, a year-round creek and waterfall, and modern expansive facilities. We are a small school community that is known for environmental education and Place-Based Learning. We are also a unique campus with a farm to table cafeteria, including an amazing 5-acre garden. HUSD is in search of an Assistant CBO to provide overall support to the CBO regarding district fiscal tasks, who also serves as a liaison with sites and staff regarding fiscal issues, and overseeing and managing various District-wide programs related to insurance and budgets.
DUTIES AND RESPONSIBILITIES TO PROVIDE OVERALL SUPPORT TO THE CBO REGARDING:
all District fiscal tasks including the support of an efficient, cooperative and healthy workplace environment;
works with Superintendent, Board of Trustees and staff in development of long-range plans for fiscal solvency and management of District assets;
to help efforts in maintaining a safe and secure school and workplace environment;
supporting operational procedures in support of District goals and in compliance with employee contracts, District-adopted budgets and state and federal laws;
work under intensive deadlines;
demonstrate judgment and professionalism with interacting with District and program personnel, school administrators, staff, vendors, the public and any others encountered in the course of work
works with staff in the development of budget development;
compile, prepare and analyze information and data related to income and expenditures;
serves as a liaison and coordinates communication between the business office and various sites, programs, departments and personnel; provide information related to financial accounting procedures, account balances, budgets, records and related matters;
Provides fiscal and daily operational support to the food service program, including managing food service software applications, managing free/reduced lunch eligibility applications and records;
manages accounts receivable and prepares associated invoices and report;
manages accounts payable and creates purchase orders;
manages vendor accounts (example Amazon, Office depot, etc.);
manages District enrollment and attendance and projections of same;
monitors student body accounts, and cafeteria account;
assists in planning long-range fiscal programs, budgeting, enrollment projections, building usage, facilities, property, food services, and purchasing of supplies and equipment;
maintains a system of records and auditing procedures for monetary and cost accounting;
reports and discusses any problems related to business services;
coordinates and provides user assistance for various databases including: Aeries, SEIS, CALPADS, and is responsible for federal/state data reporting;
performs other duties reasonably related to this job class;
prepares, reconciles and maintains county and bank deposits;
perform district-wide purchasing tasks; issue purchase orders, encumber purchase orders, obtain W-9s from new vendors, and maintain purchasing related records.
EDUCATION, EXPERIENCE AND QUALIFICATION:
High school diploma or equivalent is required; additional college level course work in accounting, finance, payroll or related subject is desirable;
Three (3) years of accounting experience is preferred with experience in a school district;
Experience with the ESCAPE Online financial system is desired;
Experience with student information and attendance systems and State data management and reporting systems;
Proficiency with Microsoft Office products including Word and Excel is required.
KNOWLEDGE and ABILITIES KNOWLEDGE OF:
Principles, practices and procedures of accounting including budget development, payroll, accounts payable and accounts receivable;
Modern office practices, procedures and equipment;
Applicable sections of State Education Code and other applicable laws;
Record-keeping techniques;
Operation of a computer and assigned software;
Oral and written communication skills;
Interpersonal skills including tact, patience, courtesy and above all, humor.
ABILITY TO:
Perform all aspects of the position;
Prepare clear and comprehensive financial statements and reports;
Accurately check, verify and analyze a variety of accounting data;
Effectively communicate in both oral and written form;
Work cooperatively with others and to follow oral and written directions;
Meet schedules and timelines;
Appropriately maintain the confidentiality of payroll, human resources and student information.
EMPLOYMENT STANDARDS (REQUIRED)
Valid/current California Driver’s License;
Tuberculosis clearance;
Fingerprint/criminal justice clearance.
WORKING CONDITIONS
Work in a typical office environment subject to constant interruptions, with ability to:
o use written and oral communication skills in English;
o hear and speak to exchange information in a proficient manner, in person and by telephone;
o use of hands and fingers to touch, handle, feel or operate standard office equipment including technology, computer, 10-key calculator; telephone, walkie-talkie;
o reach with hands and arms employee may be frequently required to stand and walk, bend and stoop, and to grasp, lift and move records and documents typically weighing less than 20 pounds;
o regularly required to sit for extended periods of time.