Professional Association Services (PAS) is looking for an Accounts Payable (AP) Clerk to join our Accounting team in its Fremont office. This position is an hourly position, and the Company offers paid time off, a generous benefit package, paid holidays, team social events/activities, and significant opportunities for internal growth within company.
Please note - this position is on site in Fremont, CA from 8:00am to 5:00pm Monday - Friday.
To apply for this position, please provide a PDF copy of your resume via email.
The role of Accounts Payable is to provide financial, as well as administrative and clerical support to the Company. This position is a core member of the Accounting department.
Primary Responsibilities -
Day-to-day management of all payment cycle activities in a timely and efficient manner
Reconciling of processed work by verifying entries and comparing system reports to balances
Maintaining accurate and complete historical records
Entry of payables for applicable associations into Strongroom via Incoming Invoice Review
Working in Strongroom with Invoice Rejection Review, including but not limited to – requesting copies of invoices, confirming
payment addresses, etc.
Vendor management; including complete understanding of W-9 forms, as well as 1099 forms
Maintaining accurate and complete vendor records in Vantaca
Ensure all paper (manual) checks are processed weekly
Preparing and processing electronic payments, transfers and financial transactions
Sorting, coding, matching and filing invoices and complete and incomplete transactions
Assist with new client onboarding – creating/sending vendor letters, contacting vendors, requesting contracts, etc.
Other duties, as assigned
Skills & Competencies -
Excellent organization skills
Interpersonal skills – ability to effectively and professionally communicate with co-workers, vendors, and customers in person
Ability to work as a part of a team, but also be self-sufficient
Critical thinking skills
Strong analytical skills
Strong work ethics and hyper-need for accuracy
Comfortable with working in a fast-paced environment
Adaptability and flexibility
Requirements –
Strong background working with Microsoft Office (Word, Excel, Outlook, etc.)
Excellent written and verbal communication skills
Extreme attention to detail
Experience with Vantaca and Strongroom are preferred
Ability to keep calm under pressure and manage competing priorities