Description We are seeking a dedicated and highly organized Executive Assistant to provide comprehensive support to our executive team in our nonprofit organization. The successful candidate will play a pivotal role in ensuring the efficiency of executive operations and contributing to the overall success of our mission. The position requires a proactive and adaptable individual with exceptional communication skills, attention to detail, and a commitment to supporting the nonprofit's goals. If you are passionate about making a positive impact and thrive in a fast-paced environment, we encourage you to apply.Responsibilities:Calendar and Schedule Management:
Coordinate and manage complex executive calendars, scheduling meetings, appointments, and events.
Prioritize and organize daily activities to optimize the executives' time.
Communication and Correspondence:
Act as the primary point of contact between executives and internal/external stakeholders.
Draft, edit, and proo emails, reports, and other executive correspondence.
Manage phone calls and messages with professionalism and discretion.
Meeting Coordination:
Arrange and coordinate executive meetings, ensuring all necessary materials are prepared.
Assist in the preparation of meeting agendas, presentations, and follow-up documentation.
Coordinate logistics for internal and external events attended by the executives.
Travel Arrangements:
Plan and organize travel itineraries, including flights, accommodations, and ground transportation.
Manage travel-related expenses and reimbursements.
Document Management:
Organize and maintain confidential executive documents and files.
Assist in the preparation and editing of reports, proposals, and presentations.
Project Support:
Provide administrative support for special projects and initiatives led by the executive team.
Collaborate with other departments to facilitate cross-functional projects.
Donor and Board Relations:
Assist in maintaining relationships with donors and board members.
Coordinate communications and materials for board meetings.
Requirements
Qualifications:
Bachelor's degree or equivalent experience.
Proven experience as an executive assistant or in a similar role, preferably within a nonprofit organization.
Strong organizational and multitasking skills.
Excellent written and verbal communication skills.
Proficient in Microsoft Office suite.
Ability to handle sensitive information with discretion.
If you are a dedicated individual with a passion for supporting nonprofit initiatives, we invite you to apply for the Executive Assistant position. Join our team and contribute to the success of our organization as we work towards making a positive impact on our community.Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https:///www.roberthalf.com/us/en/terms) .