Office Assistant

Description We are seeking a diligent Office Assistant to join our team in Santa Monica, California. In this role, your main focus will be on managing various administrative tasks, including scheduling, answering calls, and maintaining our departmental files. This job presents a short-term contract employment opportunity in the industry.Responsibilities: Facilitate the scheduling of meetings, ensuring smooth operations of our daily activities. Handle all incoming phone calls, providing accurate information and directing inquiries to the relevant departments. Take charge of the organization and upkeep of departmental files, ensuring easy access and retrieval of information. Assist in the coordination of invoice approvals, signatures, and payments, maintaining timely and efficient financial operations. Monitor and follow up on time-sensitive issues or requests, ensuring they are addressed promptly and effectively. Utilize accounting software systems and other computer programs to perform tasks efficiently. Leverage our CRM to keep track of customer interactions and updates. Handle clerical duties, including filing, copying, and faxing documents. Undertake any other relevant duties as may be assigned from time to time.Requirements Proficiency in Accounting Software Systems is required Must have experience with ADP - Financial Services Ability to create and manage Banner Ads Demonstrated ability to use various Computer Programs Proficiency in CRM systems Familiarity with About Time software is necessary Must be able to provide accurate and timely answers to queries Experience in answering inbound calls is a must Should be able to perform billing functions efficiently Must have experience in performing clerical duties TalentMatch® ­Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .