Location: Santa Maria, CA | In-Office Position
Compensation: $24 - $27 per hour + Performance Bonus
About Us
The Francia Team is a well-established and highly respected real estate team in Santa Maria. We are deeply committed to serving both our community and our clients, ensuring that every interaction reflects our high standards of professionalism and care.
We are looking for a highly skilled, proactive, and detail-driven administrative professional who understands the urgency and fast-moving nature of real estate operations. This is NOT an entry-level role—we need someone who fully understands real estate deadlines, compliance, and administrative efficiencies.
Our team is extremely community-oriented and client-focused, which is why we are service-driven. We seek someone who shares this commitment to excellence and thrives in an environment that prioritizes both professionalism and personal connection.
This is a full-time, in-office position for someone who is tech-savvy, deadline-driven, and excels in marketing, CRM management, and administrative operations.
Responsibilities
Administrative Support: Manage schedules, emails, and daily operations to keep the team organized and efficient.
Deadline & Task Management: Track important dates, follow up on key tasks, and ensure timelines are met proactively.
Client & Agent Communication: Professionally handle interactions with buyers, sellers, lenders, and vendors, providing a seamless client experience.
CRM & Database Management: Maintain records, manage follow-ups, and ensure accuracy in a CRM system (Follow Up Boss preferred but not required).
Marketing & Social Media Support:
Create social media content, email campaigns, and branding materials.
Use Canva for design work and AI tools like ChatGPT and Google Gemini for content creation.
Schedule and optimize posts across various platforms.
Event & Listing Coordination: Assist in organizing open houses, broker tours, and client appreciation events.
MLS Listing & Document Management: While you won’t be handling transactions, you’ll ensure all paperwork, MLS listings, and property marketing materials are completed correctly and submitted on time.
Qualifications (This is NOT an Entry-Level Role)
Minimum of two years of real estate, escrow, mortgage, or property management experience is required.
Proven ability to work in a fast-paced, high-pressure environment where timelines and accuracy are critical.
Understands the urgency of real estate deadlines and executes administrative tasks efficiently without needing reminders.
Exceptional organizational and time management skills—you anticipate needs, prioritize tasks, and execute efficiently.
Advanced AI & Canva proficiency is required. Must have hands-on experience using ChatGPT, Google Gemini, or other AI tools for automation and content creation.
Expert-level attention to detail. You take pride in ensuring every document, listing, and marketing piece is error-free and polished.
Proficient in the following technology:
CRM system experience (Follow Up Boss preferred, but not required; familiarity with any CRM is required).
Trello (Task & project management).
Slack (Team communication & collaboration).
Google Drive & full Google Suite (Docs, Sheets, Gmail, Calendar, etc.).
Apple ecosystem (Mac computers, Apple Reminders, and Apple software).
Canva (Marketing & design work).
ZipForms (Real estate document management).
MLS (For listings & property information management).
Strong written and verbal communication skills. Must be able to interact professionally with clients, agents, and vendors.
Service-driven mindset. We are extremely community-oriented and client-focused, and we seek someone who is equally dedicated to serving others with excellence.
Reliable transportation and a clean driving record.
Preferred but not required:
AI Certifications. Candidates with certifications in AI applications, automation, or content creation will be highly preferred.
Experience in event planning, social media management, or marketing strategy.
Why Join The Francia Team?
A well-established and community-focused real estate team.
Full-time, in-office role (Monday – Friday, 10 AM – 5 PM).
Competitive pay: $24 - $27 per hour + $1000 month performance bonuses based on efficiency and execution.
Opportunities for growth in a structured and fast-moving company.
A team culture that prioritizes excellence, service, and client relationships.
How to Apply
https://franciateam.com/join-the-team/
If you meet the qualifications above, apply with your resume and a short cover letter answering these questions:
What is your real estate or affiliated industry experience?
How have you successfully used AI tools like ChatGPT and Google Gemini, as well as Canva, for business purposes?
Give an example of how you managed multiple deadlines efficiently.
Only serious applicants with the required experience will be considered. If you are ready to join a high-performing real estate team, apply today.