The Operations Support Specialist assumes responsibility for AP, Purchasing and AR backup. Tasks include prompt invoice processing, purchase order creation, and AR support when necessary. Duties also encompass inventory management, ensuring timely clearing of PGI deficits, and reconciliation of vendor statements and STO reports.
Responsibilities:
- Convert purchase requisitions to purchase orders in SAP.
- Generate work orders from alternative communication channels.
- Verify GL/CC/WBS coding for accounting accuracy.
- Ensure compliance with corporate and contractual guidelines.
- Monitor purchase order budgets.
- Manage receipt of Packing Slips and process Goods Receipts in SAP.
- Maintain accuracy of GR/IR reports and promptly submit to Corporate Procurement.
- Expedite orders as needed, resolving issues and escalating when necessary.
- Digitize invoices for system entry.
- Conduct reconciliations and ensure timely vendor payments.
- Support plant-level administrative tasks.
- Address invoice discrepancies with suppliers and implement corrective actions.
- Utilize SAP reports effectively.
- Participate in assigned tasks and conference calls.
- Maintain meticulous transaction records electronically and in hard copy.
- Generate purchase orders for raw materials and sub-haulers.
- Confirm Packing Slips and receipt of raw materials in SAP.
- Rectify Inventory PGI deficits promptly.
- Input Fuel Logs for comprehensive fuel tracking across plants.
- Provide backup support during absences of Inside Sales Admin or Billing Clerk.