Financial Administrative Assistant

Financial Administrative Assistant

Associated Students

Summary of Job Details

Provides comprehensive coordination of financial activities and record keeping practices for the Department of Associated Students as part of the central administrative unit. Supervises the preparation of minutes for Senate, Business and Finance Committee and various Boards and Committees, with particular emphasis on the tracking and routing of financial commitments approved by Student Leadership. In consultation with other administrative and unit staff members and students, designs and implements transactional and recordkeeping processes. Reviews and processes invoices and disbursement obligations for A.S. Admin; A.S. Units; student entities and manages the underlying paperwork to pay vendor bills and student reimbursements. Tracks action items and financial approvals of all A.S. Boards and Committees. Administers philanthropic giving practices. Requirements: Excellent verbal and written communication skills. Organized and pays close attention to detail. Ability to solve problems, conduct research and present solutions to management. A team player as well as a leader in situations where required. Knowledge of office automation systems, procedures, and methods. Experience with Financial systems, accounts payable and receivable.

Required Qualifications

Associate's Degree or equivalent experience

1-3 years Computer skills and experience of Microsoft suite products

1-3 years Accounts payable or general accounting experience

1-3 years Adaptability, including implementing frequent changes in regulations, policies and procedures.

1-3 years Billing, accounts payable or accounts receivable experience

1-3 years Demonstrated ability to independently prioritize, edit and proofread materials, organize and multi-task with frequent interruptions and meet critical deadlines with a high degree of professionalism.

1-3 years Experience in financial management work (i.e. budgeting, accounting, auditing, management analysis, program evaluation, financial reporting of program results), of which (b) at least 1 year must have been in a project management, supervisory or managerial capacity or (c) any equivalent combination of the required experience and substitutions below.

1-3 years Experience with accounts receivable with troubleshooting ability to reconcile account balances, recognize unusual data, and interpret data.

Special Conditions of Employment

Satisfactory criminal history background check

UCSB is a Tobacco-Free environment.

Days/Hours: Mon-Fri, 8:00am-5:00pm

UC Santa Barbara is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California's Affirmative Action Policy, please visit: https://policy.ucop.edu/doc/4010393/PPSM-20.

For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination.

Application review begins 8/20/24

Apply online at https://jobs.ucsb.edu

Job #71559