Department Administrator
School of Education
Summary of Job Details
Under the direction of the Department Chair for the Education department (EDUC) and in collaboration with the Assistant Dean of the Gevirtz Graduate School of Education (GGSE), the Department Administrator provides administrative oversight of all departmental operations, and supervision of department staff and student assistants. The Education (EDUC) department houses approximately 35 Academic Senate Faculty and Lecturers and offers a masters and doctoral program in Education. In addition to providing high level support to the Chair for managing faculty support (e.g., for faculty meetings, managing faculty recruitment visits, coordinating department events, etc.), serves as the primary administrative point of contact for the department. Maintains the department budget, gathers and analyzes financial and other resource data; prepares reports for analyses of operational activities, evaluates current and proposed services. Independently develops appropriate business procedures and practices with procurement, financial and personnel processes according to University policies and GGSE procedures. Audits and oversees payment processing and general ledger reconciliation. Maintains historical background of the Department in order to provide analytical evaluation and institute procedural changes as needed. Researches complex financial discrepancies and works with staff contacts in the Dean's office as needed to resolve issues related to functions such as student services, budget, human resources, payroll, space, and school-wide communications.
Required Qualifications
Bachelor's degree or equivalent experience and training.
1-3 years’ experience with administrative work experience.
1-3 years’ experience with interpreting policy, procedures, and accurately communicate them.
Solid communication and interpersonal skills to communicate effectively with all levels of staff verbally and in writing.
Solid organizational skills and ability to multi-task with demanding timeframes.
Working knowledge of common organization-specific and other computer application programs.
Special Conditions of Employment
Satisfactory conviction history background check.
CANRA (U13): Mandated Child Abuse Reporter.
UCSB is a Tobacco-Free environment.
Days/Hours: M-F, 8am-5pm
UC Santa Barbara is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.
For the University of California's Affirmative Action Policy, please visit: https://policy.ucop.edu/doc/4010393/PPSM-20.
For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination.
Application review begins 2/24/25
Apply online at https://jobs.ucsb.edu
Job #76136