Join Our Team! Anacapa School Is Hiring an Office Manager / Registrar
Position: Office Manager / Registrar
Location: Santa Barbara, CA
Schedule: Part-time (30 hours/week, August–June) 8:15am-3:45pm
Hourly Pay: $25–$30/hour (depending on experience)
Annual Budget: Up to $35,000 year
Start Date: August 2025
Anacapa School, a private 7th-12th grade school in downtown Santa Barbara, is seeking a dedicated and detail-oriented Office Manager/Registrar to join our dynamic team. At Anacapa School, we create a diverse, supportive, and interdependent environment that we believe is essential to the development of young people. Everyone belongs and has a voice. The compassion that is fostered here then radiates into the community and the world.
The vital role of Office Manager combines office management, scheduling coordination, and registrar duties to support smooth operations for students, families, and staff.
About the Position
This dual-role position is central to the daily operations of our school. The Office Manager serves as the welcoming face of Anacapa and ensures the smooth functioning of front office activities and school logistics. The Registrar oversees critical academic record-keeping and supports families with enrollment and tuition-related needs.
This is an excellent opportunity for someone who enjoys a varied and people-focused role in a dynamic educational environment.
Key Responsibilities
Office Manager Duties:
-Serve as the primary point of contact for students, families, staff, and visitors in the front office.
-Coordinate school-wide scheduling, including meetings, events, field trips, and special programs.
-Maintain open, timely, and professional communication with faculty, administration, and families.
-Support the student experience throughout the day with a warm, helpful presence.
-Oversee custodial staff and ensure supplies and facilities are well maintained.
-Assist with tuition payments and incidental billing using the FACTS Advanced Accounting System (as needed).
-Assist with the logistics and support of occasional evening and weekend school events such as: Open houses, Outdoor expeditions, Town halls, Annual fundraising events
Registrar Duties:
-Maintain accurate and confidential student records in compliance with school and state standards.
-Manage enrollment and registration processes for new and returning families.
-Create and maintain student transcripts using the school’s student information system (training provided).
-Organize and manage digital administrative records using Google Suite tools.
-Track and report academic and administrative data as needed.
Ideal Candidate Will Be:
-A multitasker who thrives in a fast-paced and people-focused setting.
-Highly organized with strong attention to detail and follow-through.
-An excellent communicator - professional, warm, and clear in both written and verbal interactions.
-Proficient in Google Suite and quick to learn new software systems.
-Reliable and flexible, with the ability to balance multiple priorities.
-Friendly and approachable - someone who enjoys working with students and families.
-Experienced in registrar or school administration work (preferred but not required).
To Apply, please send your resume and a brief cover letter to email above.
We look forward to hearing from you!