Executive Assistant

Description We are seeking an Executive Assistant to join our team. This role offers a permanent employment opportunity in the non-profit industry, where you will primarily support our COO by managing their schedule, handling correspondence, and coordinating meetings. Responsibilities Manage the COO's calendar, ensuring all appointments and meetings are scheduled and attended Communicate effectively with internal and external stakeholders on behalf of the COO Organize and facilitate conference calls and meetings, utilizing tools such as Cisco Webex Meetings Manage and maintain accurate records using CRM systems Handle all correspondence related to the COO's office, ensuring timely and appropriate responses Use the Kronos Timekeeping System and ADP for various financial services tasks Provide support at offsite meetings, board retreats, and other events as needed Utilize Concur for travel and expense management Ensure a strong service mindset is maintained, with attention to detail in all tasks Adapt to occasional after-hours work as required by the COO's schedule.Requirements Minimum of 2 years experience in an Executive Assistant role or similar Proficiency in ADP - Financial Services Experience with Cisco Webex Meetings Skilled in using Concur for travel and expense management Familiarity with CRM systems Proficient in Kronos Timekeeping System Experience with About Time software Ability to manage complex calendars and scheduling Strong communication skills, both written and verbal Experience in coordinating and managing conference calls Ability to handle detail oriented correspondence with discretion Proven expertise in master scheduling TalentMatch® Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .