Receptionist

Description Robert Half is working with a privately-held, real estate investment company in San Carlos. Our client owns multi-family, light industrial, commercial, and office properties. Within the United States, the Company has holdings in California—San Francisco Peninsula, Greater Sacramento, and Greater San Diego Areas; Washington State—Greater Seattle Area; Arizona—Greater Phoenix Area; Tennessee—Nashville Area; Florida—Jacksonville and Orlando Areas. They are looking for an administrator who is familiar with both commercial and residential properties. Please find the description below and if interested, apply ASAP. This role can start immediately. Do not wait, apply now!Duties

Greet and assist visitors in a professional and friendly manner

Answer, screen & direct phone calls promptly

Stamp daily mails

Collect & distribute both daytime & nighttime voicemail messages

Process & distribute incoming mail, Federal Expres, UPS

Assist in typing corporate correspondence

Maintain reception area neat at all times

Maintain beverage supplies

Prepare & clean conference room for various events

Set up Zoom meetings

Order office supplies, beverages & snacks

Perform data entry tasks with accuracy and efficiency

Order & pick up lunches

Organize & maintain physical & digital files

Make travel arrangements

Process expense reports

Assist as backup assistant network administrator

Process invoices

Assist with clerical tasks such as photocopying, scanning, and faxing documents

Support event planning activities and coordinate projects as needed

Provide customer support by addressing inquiries and resolving issues promptly

Proficient in administrative tasks including transcribing, data entry, and clerical duties

Knowledge of accounting software is a plus

Strong customer service skills with the ability to handle inquiries effectively

Familiarity with phone systems to manage incoming calls professionally

Experience in event planning or project coordination is advantageous.

Requirements

Skills

Secretarial courses from high school or business school; or a minimum of two years related experience and/or training; or equivalent combination of education and experience.

Two years experience as a receptionist and Administrative Assistant

Excellent interpersonal skills.

Strong computer skills. Proficiency in Word and Excel required.

Familiarity with e-mail systems & calendar is required.

Well organized.

Maintains a professional dress code at all times.

Able to be consistently punctual & reliable in attendance

Able to demonstrate a friendly & helpful manner to visitors, callers, & employees

Able to operate switchboard quickly & effectively

Ability to effectively problem-solve complex issues.

Strong verbal & written communication skills

Ability to work independently & in a team atmosphere.

Detail-oriented, a learner & problem-solver with an active, curious intellect.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .