Project Admin Manager needed (Overseeing/Managing all the project admins)Onsite in San JoseMust have experience in HVAC, construction, plumbing, mechanical, OR electrical
Need experience in smart sheets + Microsoft Office
Description:Provide high-level admin project support to project group staffManage project admin team in San Jose and AlamedaAdminister warranty letters and closeoutsmanage the service bid lof and job files in accordance with company policies and applicable project instructionsmanage and oversee the assembly and distribution close out documents, reports, specifications and correspondencedevelop and maintain procedures for project document management maintain filesassist in the management, upkeep, and distribution of project schedulescoordinate meetings and assist with presentationsfacilitate contract change orderfacilitate and participate in meetings, including conference and video callsassist with bid/sales support, budgeting, planning and track spendingassist with the development and maintenance of the project filing structureassist with project guidesm project reviews, project invoices, and expense reports as neededarchive closed projectsmanage department event/morale championexhibit professionalism with clientsSkills:Project management, Construction management, Construction, administrative skills, project document management, Project controls, managing resources, project invoicing, project reviews, WIP reportsTop Skills Details:Project management, Construction management,Construction, administrative skills, project document managementAdditional Skills & Qualifications:Systems: Smartsheets, Microsoft Office SuitesMust have Construction or Mechanical or Electrical or Plumbing.Must have great organization, communication, writing, and a strong personality. 5-6 years of experience (Flexible)About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.Diversity, Equity & Inclusion At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:
Hiring diverse talent
Maintaining an inclusive environment through persistent self-reflection
Building a culture of care, engagement, and recognition with clear outcomes
Ensuring growth opportunities for our people
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.