Administrative Assistant

Description We are seeking an Administrative Assistant to join our team based in San Jose, California. In this role, you will be managing a new property, cooperating with the previous company to update financial records. You will be required to handle a significant volume of data, including downloading and saving invoices onto our server. This role offers a short term contract employment opportunity.Responsibilities: Handle the transition process of the new property, coordinating with the previous management company Download and save a substantial number of invoices onto the server, ensuring all data is up-to-date Utilize YARDI software to manage and update financial records Provide excellent customer service, resolving inquiries efficiently Process inbound and outbound calls, maintaining a detail-oriented demeanor at all times Perform data entry tasks, ensuring accuracy and attention to detail Schedule appointments, managing calendars efficiently Maintain regular email correspondence, providing prompt responses Utilize Microsoft Office Suite (Excel, Outlook, PowerPoint, Word) to perform administrative tasks. Requirements Minimum of a year's experience in an administrative role Proficient in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook Experience in handling inbound and outbound calls efficiently Proven ability to manage email correspondence professionally and promptly Strong customer service skills, with a focus on delivering high-quality support Demonstrated expertise in data entry tasks, ensuring accuracy and attention to detail Proficiency in scheduling appointments, coordinating calendars, and managing timelines Familiarity with Yardi property management software is preferred Excellent communication skills, both written and verbal Ability to multitask and prioritize tasks in a fast-paced environment Demonstrated problem-solving skills and ability to work as part of a team. Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .