Facilities Assistant

Description We are offering an opportunity for a Facilities Assistant in the Financial Services industry located in SAN FRANCISCO, California. This role involves maintaining office facilities, serving as a point of contact for inquiries, and coordinating various tasks to ensure a smooth workplace operation. Responsibilities: Ensure the upkeep and maintenance of office facilities to provide a conducive working environment Act as a point of contact for all inquiries related to the facilities, ensuring prompt and efficient responses Generate and manage work orders, ensuring tasks are completed in a timely manner Maintain effective communication via email, keeping all relevant parties updated with necessary information Utilize various software such as CMMS, Microsoft Excel, Microsoft Office Suites, and Microsoft Outlook to manage tasks and maintain records Manage conference rooms and other shared spaces, ensuring they are well-kept and available for use Assist in construction and renovation projects within the office premises, coordinating with external contractors as needed Provide excellent customer service, addressing employee concerns and inquiries about the facilities Maintain proper documentation of all activities related to facilities management Utilize the 'About Time' management system for efficient scheduling and task management.If you are interested in this role, please reach out to Nick Mussman at nick.mussman - at - roberthalf - .com. Reference the job title and job ID # in your subject. Requirements Applicant must have proficiency in using CMMS (Computerized Maintenance Management System). Demonstrable skills in Microsoft Office Suites including Microsoft Excel and Microsoft Outlook are necessary. Experience with the 'About Time' management system is a requirement. Familiarity with managing conference rooms and their scheduling systems. Basic understanding of construction principles and processes. Exceptional customer service skills and a customer-centric mindset. Ability to manage and maintain accurate documentation. Experience in the Financial Services industry would be beneficial. The role requires the ability to work independently as well as part of a team. Strong organizational skills and attention to detail. Excellent written and verbal communication skills. Must be capable of multitasking and managing time efficiently. Problem-solving abilities and a proactive approach to work. Knowledge of health and safety regulations within a facilities environment.If you are interested in this role, please reach out to Nick Mussman at nick.mussman - at - roberthalf - .com. Reference the job title and job ID # in your subject. ­Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.Robert Half will consider qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https:///www.roberthalf.com/us/en/terms) .