Location: Poway, CA
Employment Type: Full-Time In Office
About Us
We are an established and growing Commercial Concrete Construction & Engineering company with annual revenue of $10M-$15M. We take pride in our craftsmanship, efficiency, and strong team culture. We’re seeking a highly skilled, detail-oriented Payroll Specialist/Office Manager to join our hard-working team at our Poway office.
This is a key position that requires versatility, excellent communication, strong analytical skills, and a proactive approach. The right candidate will play a vital role in ensuring our office operations run smoothly while maintaining accurate payroll processes.
What You’ll Do
Payroll Responsibilities (Weekly Payroll Process)
Full-cycle in-house payroll for private and public works projects (including certified payroll).
Process cloud-based timekeeping, daily reports, and payroll tax deposits.
Manage direct deposits, employee deductions, and benefit payments.
Ensure compliance with public works projects including certified payroll reporting, craft pay rates and fringe benefits, wage
determinations, and apprentice ratios.
Office Management Responsibilities
Oversee daily office operations, ensuring an organized and efficient workspace.
Process and track Accounts Payable (subcontractor billings, vendor invoices, overhead expenses, credit card transactions).
Manage subcontractor compliance, including W-9s, insurance certificates, OCIP enrollments, and labor compliance and reports.
Handle CA preliminary notices and assist with subcontracts, change orders, and schedule of values.
Assist with corporate insurance renewals and client pre-qualification requirements.
Process employee garnishments, unemployment requests (EDD), and new field hires.
IT & Office Support:
Oversee and troubleshoot IT needs including onsite server, computers, laptops, tablets, and cell phones.
Work with our IT consultants as needed to set up new systems, upgrade software programs, renew software licenses, and
ensure cyber security compliance.
Support company safety programs, DOT/BIT compliance, and organize office team meetings.
Manage and/or support special projects as needed.
Who You Are
Experienced: 4+ years in payroll processing & office management (general accounting knowledge and construction industry
experience preferred).
Tech-Savvy: Proficient in MS Office, computerized accounting systems, online construction payment platforms (Textura, Pro-
Core, GC Pay), and online certified payroll reporting platforms (LCP Tracker).
Detail-Oriented: Strong analytical skills with the ability to multitask and meet deadlines.
Problem-Solver: Self-starter who can work independently and proactively manage tasks.
Team Player: Excellent communication and relationship-building skills with employees, clients, and vendors.
Compliant: Knowledgeable about California labor laws, payroll tax regulations, certified payroll reporting, and labor compliance.
Trustworthy: Must pass a pre-employment drug screen (excluding THC) and a background check.
Why Join Us?
We offer competitive compensation and a supportive work environment where employees are valued.
Compensation: Competitive salary (based on experience)
100% Paid Health & Life Insurance for employees
Optional Dental & Vision Coverage
401k Profit Sharing Plan
Flexible Spending Account (FSA)
Paid Vacation, Holidays, & Sick Leave
Ongoing Training & Education Support
How to Apply
If this sounds like the right fit for you, we’d love to hear from you!
Respond with your resume & cover letter to this job post or email [email protected]
We are an Equal Opportunity Employer and encourage applications from all qualified individuals.