General Contractor office in San Diego is searching for a Construction Office Admin to join our team. This position plays an integral role in supporting the ongoing functions of the company. The candidate must be a dedicated, organized, self-motivated, highly organized and detail-oriented individual. Must be able to work in a fast-paced environment. individual who strives for success. This individual must be able to work well with others as well as handling tasks alone in a fast past atmosphere. Position is a minimum 40 hours a weekly Monday - Friday.
This positionk is intended to be a hands-on leadership role, requiring active involvement in daily accounting functions and financial operations. individual will assist in some to all office tasks. Those tasks include but are not limited to:
Bookkeeper job duties include but are not limited to:
- Full Charge Bookkeeping from Bank Reconciliation to Financial Statements
- Knowledge of Microsoft Office: Word, Excel and Outlook are required
- MUST have organizational skills
- Excellent verbal and written communication skills
- Must be able to communicate with clients via phone, email and in person
- Preparation of Quarterly/Annual Sales Tax Returns
- Preparation of Quarterly Financial statements
- Preparation of Form 571
- Preparation of 1099’s/1096’s
- Knowledge and experience in tax preparation is a plus
- Manage general ledger and oversee accurate recording of financial transactions.
- Process and reconcile accounts payable: subcontractor billings, vendor invoices, overhead expenses, and credit card transactions.
- Ensure subcontractor billing and compliance is aligned with accounting standards and company policies.
- Support contract administration and cost control documentation.
- Assist with corporate insurance renewals and client pre-qualification packages.
- Process payroll-related compliance tasks such as garnishments, EDD responses, and onboarding cost tracking.
- Accounts Receivable
- Collections
- Accounts Payable
- Payroll
- Certified Payroll / Labor Compliance
- Bank and Credit Card Reconciliations
- Month End Financials
- Contract Preparation
- Filing/Phone calls
- Tracking Certificates
- Oversee daily office operations, ensuring efficient administrative workflows.
- Oversee owners travel, appointments
- Oversee owners properties
- Monthly in-house financial statements including WIP (Work-in-Progress) schedules.
- Construction-specific accounting and AIA billing formats.
- Insurance claims management and audit preparation.
- Bank line of credit renewals and reporting.
- Coordination with CPA on year-end tax planning and preparation of reviewed financial statements.
- Human resources oversight (compliance, handbooks, benefits, and onboarding).
Who You Are:
Construction industry experience. Controller experience is a strong plus.
- Analytical: Possess strong skills and a solid understanding of accounting principles to analyze financial data effectively.
- Organized: Skilled at multitasking, with excellent attention to detail.
- Tech-Savvy: Fluent in MS Office, accounting software, and construction payment platforms
- Problem-Solver: A self-starter who thrives in a dynamic, fast-paced environment.
- Collaborative: Builds strong working relationships across internal and external teams.
DO NOT APPLY IF YOU DON’T HAVE EXPERIENCE
THIS IS NOT A TRAINING POSITION
IN HOUSE - NOT REMOTE
Please email your resume and salary requirements for consideration.
Please note: There will be no replies to inquires without salary requirement and resume attached .