Position Overview:
Join our team at SMIB Management Inc. as a vital Administrative Assistant. This role offers a unique opportunity to be part of a dynamic team, contributing to the smooth functioning of our office operations. If you're an exceptionally organized individual with superb communication skills, an eye for detail, and thrive in a multitasking environment, this role is perfect for you.
Key Responsibilities:
1. Efficiently manage administrative tasks to uphold office productivity.
2. Coordinate schedules, appointments, and travel arrangements for executives.
3. Maintain meticulous electronic and physical records and files.
4. Assist in crafting reports, presentations, and correspondence.
5. Handle incoming and outgoing communications professionally.
6. Seamlessly organize meetings and conferences, from room bookings to materials preparation.
7. Support essential bookkeeping duties, including expense and invoice processing.
8. Ensure office supplies and equipment are stocked and operational.
9. Provide a warm and professional welcome to office visitors.
10. Contribute to special projects and undertake additional duties as needed.
Qualifications:
- At least 5 years experience as an administrative assistant/office clerk.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Exceptional organizational and time management abilities.
- Strong interpersonal and phone communication skills.
- Clear and compelling written and verbal communication.
- Ability to prioritize tasks and thrive under pressure.
- Exemplary discretion and respect for confidentiality.
- A high school diploma is required; additional Office Administration qualifications are advantageous.
If you're a dedicated professional with a flair for delivering outstanding administrative support, we invite you to take the next step in your career with us at SMIB Management Inc. To apply, we look forward to receiving your resume and a cover letter outlining your relevant experience and qualifications.