Le Parfait Paris is a French Bakery and Pastry Company located in San Diego. We currently have 8 stores, one commissary kitchen and one online store. We make absolutely everything from scratch. We have been in business since 2014.
Job Description:
· As the admin/HR assistant you will assist with both professional and personal tasks on a weekly based in addition to last minute projects. Your main responsibility is to do anything that would save the executive teams’ time.
Job responsibility:
· Scan mail, and email appropriate person about it. File the paperwork accordingly.
· Complete forms, fill out reports and take meeting notes
· Manage online store packaging inventory (macaron packaging, USPS boxes, flyer macarons menu).
· Manage uniform ordering, dispatch & inventory
· Make phone calls, respond to emails and other correspondence including catering emails (sending quotes and invoices)
· Keep updated all job posting on our website, process light resume screening, gather all resumes and send them to Chefs/Manager, organize interviews based on Chefs/manager schedule
· Involved in employee HR onboarding (sending through HR app; HR paperwork and verify they have been filled out and employees informations are correct)
· Edit the online stores (third parties and Square company store) with pricing and new menu items when needed.
· Edit company internal ordering website with current product integration (add, edit or delete product)
· Screening of supplier price fluctuation; Every Monday’s check prices of each suppliers’ invoices & website. Contact suppliers if any price increase. Update Get filet accordingly
· Place company monthly orders on syrups and tea based on store manager inventory sent to you.
Other responsibilities include:
· Create collateral when needed on Canva such as flyers, price tags, menu update
· Occasional weekend work in catering events (delivery and set up)
· Keep office clean, neat and organized (including office supply shopping)
· Using company van occasionally bring a miss item/order to one of our stores when needed
· During holidays be part of all the special orders auditing; making sure all orders placed online are properly entered into our internal production website.
Job Requirement:
Responsible and detail-oriented
- Tech-savvy and proficient in Microsoft Office
- Able to work independently and problem-solve
- Great interpersonal and communication skills
- Strong time-management, organization skills and flexibility
- Able to multitask and prioritize daily workload
- Graphic design skills
- User friendly with Ical, google doc, dropbox
Job Benefit:
· Full time: Monday through Friday 9am to 5pm with weekend when catering/events
Job hourly pay:
· $19-$20