Job Details

ID #19336002
Estado California
Ciudad San diego
Tipo de trabajo Full-time
Salario USD $15.00 - $18.00 per hour to start, with excellent benefits 401(k) with matching, health insurance, dental, vision, paid time off, and more. 15.00 - 18.00 per hour to start with excellent benefits 401(k) with matching health insurance dental vision paid time off and more.
Fuente California
Showed 2021-09-07
Fecha 2021-09-07
Fecha tope 2021-11-06
Categoría Legal/paralegal
Crear un currículum vítae

Receptionist for small Estate Planning Law Firm in Solana Beach

California, San diego, 92101 San diego USA

Vacancy caducado!

We seek a Receptionist to manage our front desk on a daily basis and to perform a variety of administrative and clerical tasks. You will be the first point of contact for our firm. Your duties include offering administrative support across the firm, welcoming guests, greeting people who visit us, following up with prospective clients, etc.

You will coordinate front-desk activities, including distributing correspondence and redirecting phone calls. To be successful, you should have a pleasant demeanor, as this is a critical customer service role. Multitasking and efficient time management skills are essential for this position. Ultimately, your duties and responsibilities are to ensure the front desk welcomes guests positively, and executes all administrative tasks to the highest quality standards.

This is an excellent opportunity for anyone interested in possibly pursuing a career in the legal field. Our previous receptionists have gone on to become Legal Assistants, Paralegals, and one is now entering law school to become an attorney. We encourage long-term career growth and have a very friendly, family-oriented office environment.

RESPONSIBILITIES:

Greet and welcome guests as soon as they arrive at the office

Direct visitors to the appropriate person and office

Answer, screen and forward incoming phone calls

Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)

Provide basic and accurate information in-person and via phone/email

Receive, sort and distribute daily mail/deliveries

Maintain office security by following safety procedures and controlling access via the reception desk

Order front office supplies and keep inventory of stock

Update calendars and schedule meetings

Arrange travel and accommodations, and prepare vouchers

Record office expenses and costs in our time and expense systems

Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing

SKILLS REQUIRED:

Proven work experience as a Receptionist, Front Office Representative or similar role

Proficiency in Microsoft Office Suite (and experience with Mac computers a plus)

Hands-on experience with office equipment (e.g. fax machines and printers)

Professional attitude and appearance

Solid written and verbal communication skills

Ability to be resourceful and proactive when issues arise

Excellent organizational skills

Multitasking and time-management skills, with the ability to prioritize tasks

Positive and friendly customer service attitude

High school degree; additional certification in Office Management is a plus

We offer competitive pay, excellent benefits including health insurance, dental, vision, paid time off, and 401(k) with matching; and you would work in an enjoyable working environment on beautiful South Cedros Avenue in the heart of Solana Beach.

Vacancy caducado!

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