Established downtown law firm seeks individual with benefits and/or back office assistant experience to support the day-to-day administrative operations of the firm. Ideal candidate will have exceptional organizational, time management and communication skills. We are looking for a friendly team-player who is willing to provide firm-wide assistance where needed and has the desire for professional growth.
Hours: Monday – Friday, 9:30 AM - 5:30 PM
Overview of Job Responsibilities:
Manage and administer group health benefits: medical, dental, vision, life insurance and flexible spending plan
Coordinate annual benefit open enrollments
Process employee benefit changes, terminations and monthly insurance bills
Administer COBRA
Assist Office Administrator in completing benefits reporting requirements
Responsible for accurate benefits and general employee record maintenance
Update group health plan documents and revise employee/attorney manuals when needed
Assist employees with basic interpretation of benefit plans and basic HR policies and procedures
Have general knowledge of (or willing to learn) employment laws and practices and stay abreast of the changing laws
Post and/or distribute required notices as needed
Maintain confidentiality with sensitive employee information
Data entry of Accounts Payable twice a month
Assist with planning and scheduling firm events
Create and distribute weekly firm e-newsletter (internal)
Develop and maintain constructive, cooperative and positive working relationships with others
Able to identify and resolve problems in a timely manner; be a resource for the firm
Other tasks assigned by Office Administrator
Above all, work with all administrative departments to ensure firm runs efficiently and smoothly
Skills & Qualifications:
College degree is required
One year of general office experience is required
Excellent computer skills, specifically Windows 10 or 11 and Microsoft Office: Word (knowledge of styles is a plus), Outlook, Excel
Accurate database management and record keeping
Effective customer service and interpersonal skills
Ability to balance multiple tasks simultaneously; self-motivated
Able to work both collaboratively as a team and independently with minimal supervision
A keen eye for details and a personal commitment to deliver consistent, quality results
Excellent oral and written communication skills; good listener with a calm demeanor
Prior law firm experience is a plus but not required
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required for this position.
Please submit your resume, cover letter and salary requirement to the e-mail provided above. Competitive salary and benefits will be offered to the right candidate.