Description We are currently seeking a friendly and organized Front Desk Coordinator to be the welcoming face of our company and provide administrative support to our team. If you have excellent communication skills, a customer-focused attitude, and thrive in a fast-paced environment, we invite you to apply for this exciting opportunity. As a Front Desk Coordinator, you will be responsible for managing the front desk and ensuring a positive experience for visitors, clients, and employees. Your key responsibilities will include, but are not limited to:Greeting and Reception:
Warmly greet visitors, clients, and employees as they arrive at the office.
Provide excellent customer service by answering inquiries, directing guests to the appropriate areas, and offering assistance as needed.
Phone and Email Management:
Answer incoming phone calls and transfer them to the appropriate individuals or departments.
Respond to general inquiries via email and forward messages to the relevant parties.
Appointment Scheduling:
Coordinate and schedule appointments, meetings, and conference room bookings.
Communicate appointment details to staff and maintain the calendar system.
Office Support:
Assist with administrative tasks such as data entry, filing, photocopying, and scanning documents.
Manage incoming and outgoing mail, packages, and deliveries.
Visitor Registration:
Register visitors, issue visitor badges, and maintain visitor logs for security purposes.
Ensure compliance with company policies and procedures for visitor access.
Facilities Management:
Monitor and maintain the cleanliness and organization of the reception area and common areas.
Report any maintenance or security issues to the appropriate personnel.
Administrative Coordination:
Collaborate with other departments to coordinate office events, meetings, and special projects.
Provide support to colleagues as needed to ensure efficient office operations.
Requirements
Qualifications:
Previous experience in a customer service or administrative role is preferred.
Excellent communication and interpersonal skills, with a friendly and professional demeanor.
Strong organizational skills and attention to detail.
Proficiency in Microsoft Office Suite and general office equipment.
Ability to multitask and prioritize tasks in a fast-paced environment.
Education:
High school diploma or equivalent. Additional education or certification in office administration is a plus.
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https:///www.roberthalf.com/us/en/terms) .