Event Assistant

Description We are offering a long term contract employment opportunity for an Event Assistant in San Diego, California. The Event Assistant will be instrumental in organizing and managing the details for a festival, in collaboration with internal and external teams. This role is critical in ensuring the smooth execution of event activities, from the coordination stages up to the actual event day.Responsibilities Collaborate with administration teams to streamline event logistics Handle participant and speaker RSVPs to ensure accurate headcounts Oversee the setting up of event structures on the day of the event Utilize Microsoft Word, Excel, PowerPoint, and Outlook for administrative tasks and communication Organize and manage files related to the event for ease of access and reference Use customer service skills to handle inquiries and provide information Manage timelines to ensure all tasks are completed on schedule Perform data entry tasks related to event details and participants Conduct shipping functions as needed for event materials Scan necessary documents and materials for digital record keeping. Requirements Proficiency in Microsoft Office Suite including Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, and Microsoft Word Exceptional customer service skills with a proactive and friendly approach Proficiency in data entry with a keen eye for details and accuracy Ability to manage timelines effectively and efficiently Strong organizational skills, particularly with file management Experience with scanning documents and managing digital files Proficiency in handling shipping functions and logistics Demonstrated ability to work collaboratively within a team environment Strong written and verbal communication skills Ability to multitask and prioritize tasks based on event requirements Proven experience as an Event Assistant or similar role would be advantageous Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .