The Accounts Payable/Payroll Specialist will assist in managing the company's accounts payable process and payroll system to ensure accuracy, timeliness, and compliance with relevant regulations.
Essential Duties and Responsibilities:
ACCOUNTING:
Review invoices, ensure matching to the purchase order and system receipt and post invoices
For non-inventory invoices route for proper approval before posting invoices
Post invoices to the correct GL expense and prepaid accounts
Monitor unvouchered payables/received not invoiced receipts
Print AP aging report and Perform payment by check and EFT
Process payments by check or EFT to vendors weekly and ensure payments are on time
Review vendor statements to ensure accurate records
Reconcile bank statement daily for checks and payments cleared and outstanding
Reconcile all credit card receipts to the credit card statement at month end.
Maintain an organized filing system
Assist with the month end close
Assist with monitoring of various inventory transactions
Communicate with receiving and purchasing to resolve issues that delay invoice posting
Other duties as assigned
Required participation in internal training as needed to perform the duties assigned to this role.
PAYROLL:
Upload hours from ERP system into ADP
Prepare and send out weekly temp timecards to staffing agencies
Collaborate with HR to ensure accurate employee data and payroll records
Assist corporate payroll in the processing bi-weekly employee payroll
Verifying meal penalties
Fixing missed punches
Ensure managers are approving timecards and time off requests on time
Running, verifying, reconciling reports
Forward new child support or tax withholding notices to corporate
QUALIFICATIONS (Knowledge, Skills and Abilities)
Minimum of 2 years of experience in accounts payable and payroll, preferably in a manufacturing environment
High school diploma or GED certificate, associate degree in accounting or bookkeeping preferred
Experience using ADP Vantage or other HRIS/Payroll systems
Good problem-solving skills and the ability to resolve discrepancies or issues effectively
Ability to maintain confidentiality concerning financial and employee files
Have strong attention to detail
Understanding of accounting concepts and familiarity with general ledger accounts
Excellent verbal and written communication skills
Must be highly organized, flexible, and able to work in a fast-paced manufacturing environment
Must thrive in a team-oriented and deadline-driven environment
Experience working in Epicor Kinetic ERP system preferred but not required
Strong proficiency in MS Office programs- Excel, Word, Outlook, Power Point and Adobe Acrobat
Apply TODAY for IMMEDIATE Consideration!