Job Summary
The AP Staff Accountant is responsible for ensuring the overall success of KR Wolfe’s accounting department by supporting the Controller in: (1) setting up and maintaining all vendor accounts; (2) managing unpaid bills; (3) verifying expense reports; and (4) reconciling accounts monthly.
Range of Compensation
$66,500.00 - $70,000.00
Essential Duties and Responsibilities
Full Vendor setup and maintenance of vendor W9, insurance requests, entry and 1099 processing.
Reconcile all Company accounts, including subcontractors
Maintain and distribute preferred Vendor list to team
Process all incoming invoices: review, flag unusual or questionable items, code, get approval and enter
Manage unpaid bills, recommend for payment weekly (vendors & subcontractors) and process check run
Job cost fleet
Auto payments: monitor, enter into accounting/job cost systems & post payments
Monitor and reconcile accounts monthly:
o Travel credits / refunds – distribute open credit notice to all PM’s
o Employee reimbursement/charge backs – reconcile with payroll
o Sales tax – track exempt purchases, reconcile quarterly
o Owners’ personal expense – log and report monthly
Correspond with vendors and respond to inquires
Assist with month end closing
Provide supporting documentation for audits
Maintain confidentiality of organizational information
Adherence to company Mission, Vision, and Values
Other duties as assigned.
Specific Job Knowledge, Skill and Ability
Construction accounting experience preferred
General knowledge of the full accounting cycle, income statement/balance sheet, GL accounts and job cost posting
Working knowledge of QuickBooks
Ability to troubleshoot and problem solve when transactions are not balanced or are missing
Comfortable working directly with Project Managers and field staff to resolve expense discrepancies
Ability to work with little supervision and take the initiative to create a process to complete assigned tasks on time
Working knowledge of Microsoft Office Suite, with an emphasis on Excel and Outlook
Ability to quickly learn new computer programs and operate mobile devices
Ability to make sound decisions and escalate matters quickly and efficiently.
Ability to read, analyze, and interpret complex documents.
Ability to respond effectively to sensitive inquiries or complaints.
Ability to read, write and speak the English language to interact with coworkers
Qualification Standards
Education
High School Diploma, or GED equivalent required, College Degree in related area preferred
Experience
Minimum of five years of experience in accounting
Mathematical Skills
Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.
Physical Requirements/ Working Environment
This position requires the worker to sit at and navigate a computer workstation most of the workday. Some light lifting, bending, and reaching is required.
The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; and extensive reading.
The primary working environment is an indoor office setting. From time-to-time it may be necessary to travel. Employees working in hazardous conditions and areas are required to comply with all applicable safety provisions and to use PPE.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.