JOB DESCRIPTION:
The Jr. Cost Analyst has a critical role in ensuring the efficient processing and management of consultant and vendor invoices for a multi-billion-dollar public project. This position requires meticulous attention to detail, strong organizational skills, and the ability to work collaboratively with internal and external stakeholders to facilitate timely and accurate invoicing procedures.
KEY RESPONSIBILITIES:
Retrieve, upload, and download invoices from designated SharePoint folders and ensure all required documentation is included.
Conduct thorough audits of invoices and payment application packages to verify accuracy, completeness, and compliance with project requirements and contractual agreements.
Adhere to the General Services Administration (GSA) travel policy when processing relevant invoices to ensure compliance with government regulations.
Input invoice details into the eBuilder system and route to the required person through an electronic workflow for review and approvals.
Consolidate project invoices within the eBuilder system platform and route to stakeholders to secure final approvals.
Research, investigate, and resolve any discrepancies and/or outstanding issues related to invoices by working closely with vendors and internal stakeholders as needed.
Respond immediately to internal and external inquiries regarding invoice status, payments, and other related matters in a prompt, and professional manner.
Generate ad-hoc customized reports within the eBuilder system upon request to provide project stakeholders with relevant financial data and insights.
Participate in various project meetings and training sessions to stay informed about project developments, policies, and procedures.
Organize and maintain comprehensive files with various security measures of invoices received, ensuring easy accessibility and compliance with recordkeeping requirements.
Contribute to internal budget development processes by providing input and insights based on invoice data and financial analysis.
Undertake special projects and assignments as directed by project leadership, demonstrating flexibility and willingness to support broader project objectives.
SYSTEM & TECHNICAL EXPERIENCE:
Proficient in Microsoft Office Suite, particularly Excel and SharePoint
Experience with eBuilder or similar project management software
Experience with a shared network environment
QUALIFICATIONS:
Bachelor's degree in Accounting, Finance, Business Administration, Project Management, or a related field preferred.
Minimum of 2 years of experience in accounts payable, invoicing, or financial administration.
Strong attention to detail, analytical skills, and ability to prioritize tasks effectively in a fast-paced deadline driven environment.
Excellent communication and interpersonal skills, with a customer service-oriented approach to addressing inquiries and resolving issues rapidly.
This position is on-site in a project office located in downtown Sacramento.