Job Details

ID #53442999
Estado California
Ciudad Sacramento
Full-time
Salario USD TBD TBD
Fuente California
Showed 2025-02-12
Fecha 2025-02-12
Fecha tope 2025-04-13
Categoría Admin/oficina
Crear un currículum vítae
Aplica ya

Administrative Assistant for an Architect

California, Sacramento, 94203 Sacramento USA
Aplica ya

AEDIS Architects is an award-winning design firm that seeks to positively impact our community through innovative learning and living environments. We are currently seeking inspired individuals for a technical Administrative Assistant position to work in-person at our Downtown "R Street" Sacramento office.

We are looking for a highly organized and detail-oriented employee who can embrace the core principles of our firm. As a technical Administrative Assistant, you will be responsible for the support required for general office duties as well as supporting our architectural projects. The role would suit someone who has had previous experience in an administrative role and ideally have had experience working in the construction/engineering sector.

Responsibilities include but not limited to:

Greet and welcome visitors, and manage phones in a welcoming demeanor.

Organizing meetings, conference room coordination, including scheduling, sending reminders and organizing catering, set-up, clean-up, etc.

General office management duties including support of various task, including library administration, supply procurement and set up and take down of company events.

General office maintenance and cleanup, including light kitchen duty, i.e. loading and unloading dishwasher, wiping down counters and kitchen appliances, stocking kitchen supplies, etc.

Manage contacts, project database and construction administration flow/tracking of documents i.e. RFI’s, submittals, closeout documents, etc.

Produce internal and external documents by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, graphics.

Provide historical reference by developing and utilizing filing and retrieval systems, and recording meeting discussions.

Coordinate executives' communications, including reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.

Maintain customer confidence and protect operations by keeping confidential information.

Administrative support for managements participation in professional societies, conferences, events and support establishment of personal networks.

Support marketing and business development efforts in producing final collateral for delivery.

Contribute to project team efforts by accomplishing related tasks.

Other duties as assigned by management.

Skills and Qualifications:

At least 3-5 years of experience in an Administrative Assistant or Technical Administration role.

An ability to consistently meet multiple, and often parallel, deadlines, as well as, demonstrate initiative.

Self-motivated, continually seeking to improve the overall running of the office.

Flexible and adaptable, is happy to work on a wide variety of tasks, focusing their attention on priority items.

Excellent communication skills both verbally and written .

Ability to work collaboratively.

Scheduling, organization and reporting skills.

Office supply management and equipment management.

Travel logistics and event planning skills.

Microsoft Office, Outlook, Adobe and Bluebeam proficiency required.

Key Benefits

Competitive salary ranging from $40K to $55K depending on experience.

Medical, dental, and vision benefits, life insurance, short- and long-term disability.

401K retirement plans and profit sharing.

Flextime schedule options.

Enrollment in Aedis Active, our wellness and professional development program.

Aplica ya Suscribir Reportar trabajo