Job Title: Executive Assistant
Location: Hybrid Sacramento
Salary: $40,000 – $70,000 annually
Experience Level: 2–4 years
Employment Type: Full-Time
About the Role
We’re seeking a proactive and detail-oriented Executive Assistant to support our leadership team and contribute across key operational areas. This role is ideal for someone with 2–4 years of experience who is able to take initiative and is eager to grow in an operations-focused role. You’ll be a central figure in keeping our business running smoothly, with responsibilities spanning operations, HR, finance, reporting, and administrative support.
Key Responsibilities
Operations & Administration
-Coordinate and optimize daily workflows for executives and teams
-Manage calendars, scheduling, and internal communications
-Maintain key internal systems and process documentation
HR Support
-Assist with onboarding/offboarding and employee records
-Support hiring processes, scheduling interviews, and drafting offer letters
-Maintain confidentiality with sensitive personnel data
Finance & Bill Pay
-Support invoice processing, expense tracking, and vendor payments
-Assist with budget tracking and reconciliation
-Liaise with accounting partners as needed
Reporting & Analysis
-Prepare regular internal reports on operations, spending, and performance metrics
-Maintain dashboards and generate insights to inform leadership decisions
-Ensure accurate data entry and document management
Qualifications
-2–4 years of experience in executive support, operations, or business administration
-Excellent organizational and multitasking skills
-Strong attention to detail and high degree of discretion
-Comfortable working with spreadsheets, budgeting tools, and reporting platforms
-Familiarity with HR and finance systems is a plus (e.g., Gusto, QuickBooks, Airtable, or similar)
-Exceptional written and verbal communication skills
What We Offer
Competitive salary: $60,000 – $70,000 depending on experience
Health insurance
Paid time off and flexible work arrangements
Growth opportunities in a collaborative and mission-driven environment
How to Apply
To apply, please send the following in your reply to this post:
-Your resume
-A brief cover letter outlining your relevant experience and interest in this role
-In your email subject line, include the phrase: "Operations-Oriented EA Application"
-In your cover letter, explain the error in this job posting.
Please note: Only applicants who use the subject line "Executive Assistant Application – Sacramento" and follow all steps will be considered.