Office Assistant

Description We are offering a contract-to-permanent employment opportunity in the insurance industry located in Pleasant Hill, California. We are seeking an Office Assistant to join our team who will be responsible for handling a variety of clerical support functions, including front office reception, mail processing, and maintaining accurate records.Office Assistant Responsibilities: Efficiently manage front office reception, acting as the first point of contact for visitors and incoming telephone calls. Process incoming U.S. Mail, including Workers Compensation claims and distribute them to the appropriate staff. Maintain accurate records and utilize inventory control procedures to ensure sufficient supplies and materials meet the needs of the staff. Handle photocopying, faxing, scanning documents, and filing activities to support office operations. Utilize spreadsheet software, word processing software, and email software for various administrative tasks. Act as back-up for Office Assistant II duties in the event of absence or need. Manage scheduling appointments and calendar management. Operate scanning equipment and handle inter-office mail. Maintain a detail-oriented approach to ensure the utmost accuracy in all tasks. Work in a fast-paced environment, demonstrating the ability to multitask and stay organized.If you are interested in this Office Assistant position, please submit your resume for consideration!Requirements Minimum of 3 years of experience in a similar role within the Financial Services industry Proficient in Office Suite, including Excel, Word, and Outlook Ability to manage an office switchboard, handling 1-10 lines Expertise in scheduling appointments and calendar management Familiar with records maintenance procedures Experience in mail processing and handling inter-office mail Proficiency in email communication and etiquette Typing speed of at least 45 words per minute Capable of filing, scanning documents, and using scanning equipment efficiently Basic office skills, including copying, are required Knowledge of Workers Compensation and other insurance-related matters. TalentMatch® Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .