Office Services Associate

Description We are offering a short term contract employment opportunity for an Office Services Associate in Palo Alto, California. This role functions within a detail-oriented office environment where you will be performing various office services duties, including but not limited to, reprographics, mail services, hospitality, and reception.Responsibilities: Execute copy and scan requests efficiently and accurately Maintain detailed records of all office services work Prioritize workflow and ensure all tasks are completed in a timely manner Assist in managing office facilities and provide hospitality services as needed Act as a point of contact for reception duties Utilize effective problem-solving skills to troubleshoot basic equipment issues Adhere to office procedures and policies to maintain client satisfaction Display good written and verbal communication skills while interacting with clients and team members Handle sensitive and confidential documents with utmost care and discretion Show initiative and good judgement in making independent decisions that align with business needs. Requirements Must have exceptional Customer Service skills, demonstrating professionalism and patience. Familiarity with standard Office Functions, including but not limited to, printing, filing, and scheduling. Understanding and experience in Operations and Procedures within an office environment. Ability to adhere to company Policy while executing tasks. Capability to handle Answering Inbound Calls efficiently and professionally. Experience in Supervising a team and ensuring smooth work flow. Proficient in the use of About Time software for managing tasks and schedules. Familiarity with Hiring Processes, contributing to the recruitment and onboarding of new staff. Skilled in Scanning essential documents and managing digital files. Ability to perform Receptionist Duties, such as greeting visitors and handling inquiries. Ability to Troubleshoot common office issues, including technical glitches. Knowledge of Facility management, ensuring a clean and safe work environment. Proficiency in Digital tools and software used in office environments. Excellent Communication Skills, both written and verbal. Experience in Scanning Documents and maintaining digital records. Ability to Maintain Logs of office activities and tasks. Familiarity with office Machinery such as printers, scanners and fax machines. Knowledge of different Paper types and their appropriate uses in an office setting. Experience in Quality Assurance, ensuring all work is performed to the highest standard. Ability to Distribute Faxes in a timely and confidential manner. Willingness to work Overtime if necessary to complete tasks. Experience in handling Service Calls and resolving issues efficiently. Ability to handle Confidential Documents with discretion. Knowledge of company Perks, to assist in employee satisfaction and retention. Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2025 Robert Half. Robert Half is not a law firm and does not provide legal representation. Robert Half project lawyers do not constitute a law firm among themselves. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .